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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 1 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 115 <br />STANDARD -2: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />6. <br />AUTHORIZATION FORMS <br />Destroy in office after 3 years.* <br />Authorization to purchase materials. <br />7. <br />BANK STATEMENTS, CANCELED CHECKS, DEPOSIT <br />Destroy in office after 3 years.* <br />SLIPS, RECONCILIATIONS, AND WARRANTS <br />May include credit card and purchasing card <br />statements and receipts. <br />8. <br />BIDS FOR PURCHASE <br />a) Destroy in office successful (awarded) construction (capital <br />Records concerning quotes to supply products and <br />improvements) bid records 6 years after completion or <br />services. May include advertisements, requests for <br />termination of project.* <br />proposals, tabulations, bid bonds, awards letters, <br />records of bids, good faith effort documentation, and <br />b) Destroy in office all other successful (awarded) bid records <br />related records concerning accepted and rejected <br />3 years after purchase.* <br />bids. <br />c) Destroy in office unsuccessful bid records not awarded or <br />opened after 1 year.* <br />9. <br />BIDS FOR DISPOSAL OF PROPERTY <br />Destroy in office all records after the disposition of property <br />G.S. § 153A -176 <br />Records concerning the disposal of surplus property. <br />has been recorded in governing board's minutes.* <br />May include various disposition procedures used, such <br />as sealed bids and public auction. <br />10. <br />BILLING AND CLAIMS <br />Destroy in office 3 years after settlement.* <br />Records used as the basis for payment of bills and <br />claims for damages made by and against the agency. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 1 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 115 <br />
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