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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 16 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 116 <br />STANDARD -2: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />11. <br />BUDGET RESOLUTIONS AND ORDINANCES <br />a) Retain official copies in the minutes of the governing board <br />G.S § 159 -8 <br />Includes copies of budget, annual balanced budget, <br />permanently. <br />G.S. § 159 -13 <br />and project ordinances, resolutions, and amendments. <br />G.S. § 159 -13.2 <br />b) Destroy in office remaining copies when administrative <br />G.S § 159 -15 <br />value ends. j <br />Agency Policy: Destroy in office after <br />12. <br />BUDGET REQUESTS AND WORKING PAPERS <br />Destroy in office after 3 years.* <br />Includes budget requests, cost estimates, <br />expenditures, program requests, salary and wage lists, <br />correspondence, including email, and related records. <br />13. <br />CASH RECEIPTS <br />Destroy in office after 3 years.* <br />14. <br />CHECK REGISTERS, VARIOUS FUNDS <br />a) Destroy in office computerized check registers after 1 <br />Register listing for all checks written for various funds. <br />year.* <br />b) Destroy in office all other registers after 3 years.* <br />15. <br />CHECK STUBS <br />a) Destroy in office official /audit copies after 3 years.* <br />Stubs for checks written on agency accounts. <br />b) Destroy in office remaining records after 1 year. <br />16. <br />CONTRACT BUDGET AND EXPENDITURE REPORTS <br />Destroy in office after 3 years.* <br />Reports concerning agency budget transactions. <br />17. <br />COST ALLOCATION PLANS <br />Destroy in office after 3 years.* <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 16 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 116 <br />
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