Laserfiche WebLink
*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 17 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 117 <br />STANDARD -2: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />18. <br />CREDIT CARD AND DEBIT SLIPS <br />Destroy in office after 3 years.* <br />Records of payments received from customers in the <br />transaction of county business. <br />19. <br />CREDIT CARD USE FILE <br />Destroy in office after 1 year.* <br />20. <br />DAILY CASH REPORTS <br />Destroy in office after 1 year.* <br />Daily status of cash. Reports include receipts, <br />disbursements, cash and invested balances. <br />21. <br />DAILY DETAIL REPORTS <br />Destroy in office after 1 year.* <br />22. <br />DEPOSITS <br />a) Destroy in office official /audit copies after 3 years.* <br />b) Destroy in office remaining records after 1 year. <br />23. <br />DETAIL REPORT FILE (FINANCIAL RECORDS FOR <br />a) Destroy in office annual reports after 3 years. <br />GENERAL FUND OR GENERAL LEDGER) <br />b) Destroy in office all other reports after 1 year. <br />24. <br />DIRECT DEPOSIT APPLICATIONS /AUTHORIZATIONS <br />Destroy in office when superseded or obsolete. <br />Includes related records such as bank account <br />numbers and routing numbers. <br />25. <br />DISTRICT INVESTMENT RECORDS <br />Destroy in office after 3 years.* <br />26. <br />ESCHEAT AND UNCLAIMED PROPERTY FILE <br />Destroy in office after 10 years. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 17 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 117 <br />