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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 18 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 118 <br />STANDARD -2: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />27. <br />EXPENDITURE REPORTS <br />Destroy in office after 3 years.* <br />28. <br />FACILITY SERVICE AND MAINTENANCE AGREEMENTS <br />a) Destroy in office depreciation schedules 3 years after asset <br />is fully depreciated or disposed. <br />See also GRANTS: FINANCIAL item 30, page 18. <br />b) Destroy in office remaining records after 3 years.* <br />29. <br />FINANCIAL JOURNALS AND LEDGERS <br />a) Destroy in office year -end summaries of receipts and <br />Comply with applicable <br />disbursements after 3 years. * <br />provisions of G.S. <br />§1166 -60 and §116 -73. <br />b) Destroy in office daily, monthly or quarterly transaction <br />detail journals and ledgers after 1 year. * <br />30. <br />GRANTS: FINANCIAL <br />Destroy in office 5 years after submission of final report.* <br />Records concerning approved federal, state, and <br />private grants. May include all relevant accounting, <br />purchasing, payroll, and financial records. <br />See also GRANTS Item 27, page 7. <br />31. <br />INSURANCE FILE <br />Destroy in office 3 years from date of termination, expiration, <br />Certificates of insurance and related records provided <br />or settlement of all claims.* <br />by insurance providers as proof of coverage. <br />See also BILLING AND CLAIMS item 10, page 16; and <br />GRANTS: FINANCIAL item 30, page 18. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 18 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 118 <br />