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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 21 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 121 <br />STANDARD -2: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />44. <br />PURCHASING REPORTS AND LOGS <br />Destroy in office after 1 year.* <br />Comply with applicable <br />Reports and logs containing quote information such as <br />provisions of G.S. <br />vendor name, item descriptions, price, award dates, <br />§162A -6.1 regarding <br />and related information. <br />confidentiality of <br />personnel records. <br />45. <br />RECIPIENT CHECK AND CANCELLATION REGISTERS <br />Destroy in office after 3 years.* <br />46. <br />TELEPHONE LOGS (BILLINGS) <br />Destroy in office after 1 year.* <br />Log used to record telephone calls, charges, and costs. <br />47. <br />TIME SHEETS, CARDS, AND ATTENDANCE RECORDS <br />Destroy in office all remaining records after 3 years.* <br />29 CFR 516.6 <br />Records concerning the work hours and attendance of <br />29 CFR 825.500 <br />employees. <br />48. <br />TRAVEL REIMBURSEMENTS <br />Destroy in office after 3 years.* <br />Includes authorizations and requests for <br />reimbursement for travel and related expenses. <br />See also GRANTS: FINANCIAL item 30, page 18. <br />49. <br />VEHICLE MAINTENANCE FILE <br />Destroy in office when released from all audits. <br />File consists of billing records. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 21 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 121 <br />
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