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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 22 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 122 <br />STANDARD -2: BUDGET, FISCAL AND PAYROLL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />50. <br />VENDOR FILE <br />Destroy in office when superseded or obsolete. <br />Comply with applicable <br />Records concerning specific vendors. May include <br />provisions of G.S. <br />accounts payable activity, Federal Tax Identification <br />§153A -148.1 regarding <br />Number, name and address, correspondence, <br />confidentiality of <br />including e-mail, and related records. <br />taxpayer <br />income /receipts. <br />51. <br />VOUCHER REGISTERS FILE, GENERAL EXPENSE AND <br />Destroy in office after 3 years.* <br />PERSONAL SERVICE <br />52. <br />VOUCHERS, VARIOUS FUNDS <br />Destroy in office after 3 years.* <br />53. <br />WITHHOLDING TAX FILE <br />a) Destroy in office 30 years from date of separation records <br />Records concerning individual employee's income <br />used for retirement or similar benefits verification. <br />taxes. May include wage and income tax reports, IRS <br />forms W -2, W -3, W -4, 1099, and similar records of <br />b) Destroy in office all remaining records after 4 years.* <br />withheld federal and state income taxes. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 22 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 122 <br />