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Request for Proposal <br />KENT COUNTY FISCAL SERVICES <br />PURCHASING DIVISION <br />COUNTY ADMIN BLDG - 2ND FLOOR <br />300 MONROE AVE NW <br />Grand Rapids MI 49503 <br />Vendor: 0000039752 <br />CONTACT INFORMATION <br />NAME / ADDRESS / PHONE /EMAIL <br />1li�r�o4nM ..:.. C IIA..a <br />ProposallD. Date <br />l�aMl l <br />Page <br />KENTC- 0000000765 05/03/2010 <br />1 <br />Buyer <br />Phone Fax <br />BRINKS CALVIN <br />616.632.7719 616.632.7715 <br />Duo Date <br />05 27 2010 02:00PM <br />Reference <br />Video Visitation System <br />LATE PROPOSALS WILL NOT BE OPENED. FAXED RESPONSES ARE NOT ACCEPTED. E -MAIL RESPONSES ARE NOT ACCEPTED <br />Failure to respond to four Bid Invitations, Requests for Proposals or Requests for Quotations shall indicate lack of Interest, and your name <br />shall be removed from the Bidder's list. Statement of No Bld /Proposal is accepted by e-mail or by form furnished. <br />Proposals will be available for review after the evaluation by staff, or 15 business days after the opening date, <br />whichever occurs first. <br />Line - Cornmodity Code Descri tton <br />1 84084 IP Based Video Visitation <br />System <br />Technical Sppeecifications: Reference Project No 09 -106 attached. Respondent shall submit their proposal in the <br />designated fomr. See RFP Submission for additional details. <br />All vendors are responsible for compliance with any and all patents or trade secrets or licenses that may be <br />required for any and all components /system which may be Included in the vendor's proposal. Vendor's will be <br />required to fully and completely indemnify and defend the County and the County Building Authority from any and all <br />claims (in any format) related to any patents or trade secrets or licenses associated with the component/system. <br />Mandatory Pre - Proposal Vendor Meeting: <br />A mandatory onsite pre - proposal conference (with conference call availability) will be held on May 12, 2010 at 1:00 <br />p.m. local time at the Kent County Sheriff Department Administration Building, located at 701 Ball Avenue, NW, <br />Grand Rapids, MI 49503. Opportunity will be provided for all respondents to have an equal opportunity to ask <br />questions. <br />Pre - registration is required to participate In the conference call. Please e-mail your request to participate in <br />the call to purchasing @kentcountyml,gov a minimum of 24 hours before the scheduled date /time. A confirmation <br />e -mail will be sent with the necessary information to participate in the call. <br />NOTE: If a vendor does not sign in prior to the scheduled pre - proposal meeting date /time, their firm will not be <br />considered A roll call with betaken at start of meeting for firms that use phone conferencing option. <br />Attendance Is mandatory. Attendees should arrive or conference in a minimum of five minutes before the scheduled <br />date and time. Vendors will not be allowed to sign in after the meeting has c6mmenced and roll call taken, and <br />their firm will not be considered. <br />Any prospective respondents not in attendance will be considered non - responsive, and therefore, will be <br />disqualified from the bid process. Any proposals received from a non- responsive organization will be refused. <br />Attendee must have the authorization to bind the proposer and must be considered an agent of the vendor and must <br />remain involved in the project until conclusion. If attendee is not an employee of the respondent, attendee must <br />present written authorization by respondent at the meeting. Absent agreement of Kent County, attendee shall be the <br />only point of contact for any and all future communication following this meeting between the County and bidder <br />prior to the proposal opening. <br />Attendees requiring special services are asked to provide their requirements to the County 48 hours in advance to <br />allow for accommodations. Please contact the Kent County Purchasing Division at (616) 632 -7720 if you need <br />assistance. <br />Standard Terms and Conditions <br />Addendums <br />Addendums will only be published on Kent County's website at www.accesskent.com under the Purchasing Division section. <br />It will be the bidder's sole responsibility to monitor the website up to 48 hours before bid opening for addendums and <br />all posted inquiries to properly prepare for this request. <br />Inquiries <br />This Is NOT AN ORDER <br />All returned proposals and related documents must be Identified w+th our request for proposal <br />number In a sealed envelope or package. Subject to Kent County standard terms and conditions. <br />F -5 <br />Attachment number 1 <br />Page 86 <br />