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Request for Proposal nicnnfr•.h via E -Mail KENT COUNTY FISCAL SERVICES PURCHASING DIVISION COUNTY ADMIN BLDG - 2ND FLOOR 300 MONROE AVE NW Grand Rapids MI 49503 Vendor: 0000039752 CONTACT INFORMATION NAME /ADDRESS /PHONE /EMAIL ProposallD. Date Page KENTC- 0000000765 05103/2010 2 Buyer Phone Fax BRINKS CALVIN 616.632.7719 616.632.7715 Due Date OS/27/2010 02:00PM Reference video Visitation System LATE PROPOSALS WILL NOT BE OPENED. FAXED RESPONSES ARE NOT ACCEPTED. E-MAIL RESPONSES ARE NOT ACCEPTED. Failure to respond to four Bid invitations, Requests for Proposals or Requests for Quotations shall Indicate lack of interest, and your name shall be removed from the Bidders list. Statement of No Bid /Proposal is accepted by a -mall or by form furnished. Proposals will be available for review after the evaluation by staff, or 15 business days after the opening date, whichever occurs first. Line Cortrtodit Code Descri tlon Inquires regarding this request are to be addressed to Kent County by going vAvw.accesskenl.com, Department, Purchasing and click on Inquires. From date of Issuance, and to the award announcement and all other firms are notified, all communications between the County and the Seiler or any of their individual members, shall be formal and only with the Kent County Purchasing Division. Formal communications shall Include, but not be limited to: (i) general Inquiries, (2) pre - submittal written questions and answers, (3) site visits, and (4) addenda addressed to contact information provided. No Informal communication shall occur regarding this procurement, Including requests for information, comments, speculation, etc., between the firm, or any of their individuals, and any County employee. Kent County reserves the right to publish and/or respond to an inquiry, respond directly to the inquirer without publishing, or not respond to the inquiry, at Its sole discretion. Kent County's decision to respond or not to respond• to an Inquiry shall not be the basis for a protest of award. Opportunity to submit questions is provided 48 hours prior to RFP's, RFI's, Bid opening times and 24 hours prior to RFQ's and Reverse Auction opening times. it is the respondent's sole responsibility to monitor all inquiries to properly prepare for this request The Freedom of Information Act (F01A) provides the public body with five (5) business days to respond to the request with a provision for an additional ten (10) day extension. The Kent County Purchasing Division automatically requests extensions for any FOiA requests for received during a solicitation process. The FOIA Request Form is located on our website at: hitp:/ hvvnv. accesskent. comN ourGovernment /Dapartments/Purchasinglpu. doc.htm. Proposal Submission - ---- . .................... _ To be considered, complete proposals must be received In the Kent County Purchasing Division, 300 Monroe Ave., N. W., Grand Rapids, MI 49503 no later than the due date and prior to time specified (local time). Kent County accepts electronically responsens online for most proposals at www.accesskent.com. The respondent may navigate to the Purchasing Department page, select the link "Request for Bids, Proposals, &Quotes ",and click the "Submit Online" Icon. The respondent must include their complete proposal as an attachment to the online form. Proposals not submitted online shall be submitted In an envelope to the designated location prior to the scheduled opening. A CD /DVD ROM or USB flash drive marked "original" containing the proposal consisting of one file In PDF format shall be submitted unless other arrangements are made prior to the scheduled opening. All proposals must be submitted to the designated location in an envelope or package unless otherwise specified or submitted online. The outside of the envelope or package and enclosed media must be clearly labeled with the respondent's name, telephone number, company name, opening date and time. All online submission attachments, CD /DVD ROM, or LISS flash drive shall consist of ONE (1) PDF file. The PDF file must not be password protected. The media will not be returned to the bidder. By utilizing this electronic online service, the respondent assumes ail risks associated with electronic submission (including all possible technical issues) and deems the County and its service provider harmless and without fault regardless the reason. If the proposal Is delivered by an express mail carrier, electronic submission when applicable, or by any other means, it is solely the respondent's responsibility to ensure delivery to the Kent County Purchasing Division, County This Is NOT AN ORDER All returned proposals and related documents must be•identifled with our request for propose( number Ina sealed envelope or package. Subject to Kent County standard terms and conditions. Attachment number 1 F -5 Page 87