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I I 7 I Request for Proposal KENT COUNTY FISCAL SERVICES PURCHASING DIVISION COUNTY ADMIN BLDG - 2ND FLOOR 300 MONROE AVE NW Grand Rapids MI 49503 Vendor: 0000039752 CONTACT INFORMATION NAME /ADDRESS /PHONE /EMAIL. Disnatch via E -Mail Proposal ID. Date Page KENTC- 0000000765 05/03/2010 3 Buyer Phone Fax BRINKS CALVIN 616.632.7714 616.632.7715 Duo Date 05/27/2010 02:00!'M Reference video Visitation System LATE PROPOSALS WILL NOT BE OPENED. FAXED RESPONSES ARE NOT ACCEPTED. E -MAIL RESPONSES ARE NOT ACCEPTED. Failure to respond to four Bid Invitations, Requests for Proposals or Requests for Quotations shall Indicate lack of interest, and your name shall be removed from the Bidder's list. Statement of No Bid /Proposal Is accepted by e-mail or by form furnished. Proposals will be available for review after the evaluation by staff, or 15 business days after the opening date, whichever occurs first. ' Line Commodity Code Descri tlon Administration Building, 300 Monroe NW., Grand Rapids, MI 49503 unless otherwise specified. Kent County is not responsible for deliveries made to any place other than the designated address or for any failure associated with any mode of delivery selected by the respondent. Kent County is not responsible for delays caused by any occurrence. The time /date stamp clock located in the Purchasing Division (or any other designated area) shall serve as the official authority to determine lateness of any proposal. Under no circumstances shall bids delivered after the time specified be considered. The decision to refuse or consider a bid that was received beyond the dateAlme established in the solicitation shall not be the basis for a protest. Sales and Marketing material beyond the scope of this request will not be used to determine award of this proposal. Each proposal should be simply and economically prepared providing a concise description of the vendor's ability to perform the services requested. Emphasis should be on completeness and clarity of content. Late, faxed or emailed proposals will NOT be considered. To be considered timely, a complete proposal must be received before the stated due date and time. Proposals submitted not meeting these criteria may be deemed non - responsive. Costs While cost is a consideration, the County will not use it as the sole determining factor in awarding this contract. See RFP Submission for additional Information. Status Updates/Award Notification Kent County appreciates your interest, effort and the time your firm has spent in responding to this request Award notifications are posted on the Purchasing Department's Bid /RFP Status Page link at website www.accesskent.com. Ills the sole responsibility of the respondent to monitor the website for status updates. Right to Request Additional Information Kent County reserves the right to request any additional information that it may deem necessary after the proposal Is received. As part of the evaluation process, your firm may be requested to make an oral presentation, at the vendor's expense, to the Evaluation Committee. Staff to be assigned to this project must participate in this presentation. The presentation maybe followed by a question and answer session. Errors/Omissions/Discrepancies ' In the event of extension error(s), the unit price shall prevail and the vendor's total offer will be corrected accordingly. In the event of addition errors, the extended totals will prevail and the vendor's total will be corrected accordingly. Vendor must check their proposal where applicable. Failure to do so will be at the vendor's risk. Proposals having erasures or corrections must be Initialed in Ink by the vendor. Vendors are cautioned to recheck their proposals for possible errors. ' Any errors, omissions or discrepancies in the specifications discovered by a prospective vendor shall be brought to the attention of the Purchasing Division as soon as possible after discovery. Further, the vendor shall not be allowed to take advantage of error, omissions or discrepancies In the specifications. Clarifications This is NOT AN ORDER All returned proposals and related documents must be identified with our request for proposal number in a.sealed envelope or package. Subject to Kent County standard terms and conditions, t F -5 Attachment number 1 Page 88