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I C Request for Proposal KENT COUNTY FISCAL SERVICES PURCHASING DIVISION COUNTY ADMIN BLDG - 2ND FLOOR 300 MONROE AVE NW Grand Rapids MI 49503 Vendor: 0000039752 CONTACT INFORMATION NAME /ADDRESS /PHONE /EMAIL Dil;nafch via F-Mail Proposal ID, Date Page KBNTC- 0000000765 05/03/2010 5 Buyer Phone fax BRINKS CALVIN 616.632.7719 616.632.7715 Due Date 05/27/2010 02:OOPM Reference Video Visitation System LATE PROPOSALS WILL NOT BE OPENED. FAXED RESPONSES ARE NOT ACCEPTED. E -MAIL RESPONSES ARE NOT ACCEPTED. Failure to respond to four Bid invitations, Requests for Proposals or Requests for Quotations shall indicate lack of interest, and your name shall be removed from the Bidder's list. Statement of No Bid /Proposal is accepted by e-mail or by form furnished. Proposals will be available for review after the evaluation by staff, or 15 bustness days after the opening date, whichever occurs first. Line Commodity Code Description The vendor shall observe and comply with all applicable federal, state and local laws, ordinances, rules and regulations which shall be deemed to include, but not be limited to, the Elliott- Larsen Civil Rights Act and the Persons with Disabilities Civil Rights Act Kent County encourages and solicits participation of qualified minority and women businesses consistent with the principle of utilizing the most highly qualified and competitive firms. Freedom of Information ------------------------------ information submitted in this request Is subject to the Michigan Freedom of information Act and may not be held in confidence after the proposal Is opened. The proposal will be available for review after staff has evaluated it, or fifteen (15) business days after the opening date, whichever comes first. Proprietary and Confidential Information Kent County cannot assure that any of the information submitted as part of, peripheral to, your proposal will be kept confidential. Any language designated as confidential may be considered void. Kent County Is subject to the Michigan Freedom of Information Act, which prohibits it from concealing information on or associated with proposals, successful or unsuccessful, once they are opened. Freight Freight Terms: F.O.B. Destination, Freight Paid when applicable. Avallability of Funds ---------------- --- --- - -- Each payment obligation of County Is conditioned upon the availability of government funds appropriated or allocated for the payment of this obligation. if funds are not allocated and available for continuance of the services or product performed herein, either party may terminate this Agreement at the end of the period for which funds are available. County shall notify [other party] at the earliest possible time of the services that will or may be affected by the shortage of funds. No penalty shall accrue to either party in the event this provision is exercised, and neither party shall be obligated or liable for any further payments due or for any damages as a result of termination. . Signature Each proposal must be signed by a person authorized to sign contracts on the behalf of the firm. The name of the person signing must be followed by title. Taxes Kent County is tax exempt. A copy of the Tax Certificate of Exemption is posted on the Purchasing Form Page at www.accesskent.com. LIRL: http: /hwnv.accesskent. coral YourGovemment /DepartmentVPurchasing /pur doe.htm Insurance -- ----- - - - --- Insurance requirements are posted on the Purchasing Documents Page at www.accesskent.com. Form "insurance Requirements, Standard" apply to all bids other than professional services. Form "Insurance Requirements, Professional Services" applies to professional services proposals. This is NOT AN ORDER All returned proposals and related documents must be identified with our request for proposal number in a seated envelope or package. Subject to Kent County standard terms and conditions. Attachment number 1 F -5 Page 90