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L5 Ckanus Caar&q Senior Centers Lxh�u5dub INVITATION TO BID for Food Services Contract CABARRUS COUNTY DEPARTMENT OF AGING LUNCHPLUS CLUB Cabarrus County is formally requesting bids for private contractors to provide Bulk Catering Services for the Cabarrus County Department of Aging's LunchPlus Club Program for the period August 1, 2011 to July 31, 2012 according to the specifications and conditions set forth herein and attached. This contract may be renewed a maximum of two (2) times upon agreement of both parties. Bids which are mailed should be sent to Sherri Barnhardt, Cabarrus County Purchasing Agent, P.O. Box 707, Concord, NC 28026 -0707 with the following designation marked on the sealed envelope: "Bid for LunchPlus Club Meals ". By: Cabarrus County Board of Commissioners H. Jay White Sr., Chairman John Day, County Manager PURPOSE The purpose of the Cabarrus County LunchPlus Club Program is to promote, maintain, and improve the health and well -being of older adults through the provision of a nutritionally balanced meal 5 or more days per week served in a strategically located congregate setting. This meal is part of the overall wellness program designed to promote independence and allow our older adult clients to remain at home as long as possible. Each meal provides a minimum of 1/3 Recommended Dietary Allowances (RDA) for older adults (as established by the Food and Nutrition Boards of the National Research Council). CONDITIONS The Cabarrus County Board of Commissioners will determine the acceptability of the bid. Bids shall be awarded to the lowest responsible bidder taking into consideration past quality performance, service unit cost, bidder's qualifications, completeness and accuracy of the bid, and bidder's history of providing the service. Bids are awarded by the Board of Commissioners based on recommendations from the Department of Aging staff. The County reserves the right to reject any and all bids and to accept the bid most favorable to the County. BID BOND All bids must be accompanied by a bid deposit. The deposit should be computed to equal 5% of the net bid price for a total of 56,250 meals. The deposit may be in the form of cash, certified check, cashiers check, or a bid bond. The bond must be executed by a corporate security licensed under the laws of North Carolina (G.S. 143 -129). Other forms of deposit are not acceptable. The deposit shall be retained if the successful bidder fails to execute the contract within ten days after the award or fails to give satisfactory surety as required herein. Bid deposits of unsuccessful bidders will be returned as soon as the contract is formally awarded by the Board of Commissioners. Attachment number 3 G -2 Page 159