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CABARRUSCOUNTY PROCUREMENT POLICY CDBG GRANT PROJECT For the Period of July 18, 2011 -July 18, 2014 In the procurement of supplies, equipment, or services in the CABARRUS COUNTY CDBG ED program the following shall apply: 1) Small Purchase Procedures These are relatively simple and informal procurement methods that are sound and appropriate for a procurement for services, supplies, or other property, costing in the aggregate not more than $1,500. Under this procurement method price or rate quotations shall be obtained from an adequate number of qualified sources. Office supplies and equipment may be secured by this method. 2) In Competitive Sealed Bids (formal advertising) sealed bids shall be publicly solicited and a firm, fixed price contract shall be awarded to the responsible bidder whose bid, conforming with all of the material terms and conditions of the invitation for bids, is lowest in price. The sewer installations shall be awarded using this procedure. 3) In Competitive Negotiations proposals shall be requested from a number of sources and the Request for Proposals shall be publicized. All aspects of the competitive negotiations shall be carried out in conformance with Federal Circular A -102. The general administrative contract was awarded using this method. On all procurements efforts shall be made to solicit bids from qualified small and minority business firms. In all cases, procurement under this Policy must conform to the requirements set forth in 24 CFR 85.36. An adequate record of procurements must be maintained to insure that these policies and the requirements of 24 CFR 85.36 have been followed in their entirety. th ADOPTED THIS THE 18 DAY OF JULY, 2011 BY THE CABARRUS COUNTY BOARD OF COMMISSIONERS. L Chairman, Board of Commissioners ATTEST: Clerk to Board Attachment number 10 F -2 Page 78