AG 2011 09 19 - Laserfiche WebLink

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INSTRUCTIONS TO BIDDERS 1.1 Purpose: The purpose of this document is to provide general and specific information for use by vendors in submitting a bid to supply Cabarrus County with apparatus, supplies, material and equipment, and /or services as listed above. Section 143 -129, et, governs some bids. Seq of the North Carolina General Statutes. 1.2 Definitions: (A) Bidder: The term bidder is used to encompass the party seeking to have or having a contract with Cabarrus County. (B) County: This term is defined as Cabarrus County local government. 1.3 How to Prepare Bid Responses: All bid proposals shall be: (A) Prepared and submitted on the forms enclosed herewith, unless otherwise prescribed. (B) Submitted with two (2) copies of your proposal response. (C) Typewritten or completed in ink, signed by the bidder or the bidding firms Authorized representative, with all erasures or corrections initialed and dated by the bidder's authorized representative signing of the Bid Response Form. (D) Prior to completion of the bid forms and submittal of a bid, bidders are encouraged to carefully review all provisions contained in this Invitation to Bid document along with any attachments and addendums issued. (E) Each bid constitutes an offer and may not be withdrawn except as provided herein. Bid prices are to remain firm for the period stated in the Invitation to Bid specifications. 1.4 How to Submit Bid Responses: All bid responses shall be: (A) Submitted in a sealed opaque envelope with the following information written on the outside of that envelope. (1) The bidders company name (2) Identification of the equipment, supply and /or service for which the bid is submitted as indicated at the top of the cover letter to the Invitation to bid document. (B) Mailed or delivered to the address shown below for receipt by the County on or before time specified in cover letter. 1 Attachment number 1 F -8 Page 118