AG 2011 09 19 - Laserfiche WebLink

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GENERAL CONDITIONS 2.1 Specifications: Any obvious error or omission in specifications shall not inure to the benefit of the bidder but shall put the bidder on notice to inquire of the County representative about the error or omission. The intent of this Invitation to Bid is to solicit bids on common commercially available items rather than restrictive specifications. Any manufacturer's reference used in describing an item is merely descriptive, and not restrictive unless otherwise noted, and is used only to indicate type and quality of material. Offerors are required to state exactly what they intend to furnish. The term "Or Equal ", if used, identifies a commercially produced item which has all the essential performance characteristics of the Brand Name stated in the item description. Bids /proposals submitted on an OR EQUAL item must identify the Brand Name and Model Number offered. Offered material must be new and unused unless otherwise specified in the solicitation. Remanufactured or reconditioned does not qualify as new. 2.2 Delivery Point: Unless otherwise stated, all items shall be quoted and delivered F.O.B. destination (i.e. at a specific Cabarrus County address), and delivery cost and charges (if any) shall be included in bid price. 2.3 Delivery Time: When delivery time is requested in invitation documents, time shall be of the essence; therefore, the bid shall include the delivery date. In some instances, the County may specify only a maximum number of days for delivery. 2.4 Preparation for Delivery: (A) Packing: Packing shall be in accordance with acceptable commercial practices for domestic shipments, unless otherwise stated in the Invitation to Bid or as revised and included in writing in the contract with the County or on the purchase order. The bidder shall make shipments using the minimum number of containers consistent with the requirements of safe transit, available mode of transportation routing. It shall be the bidders responsibilities to determine the packing is done adequately to assure all the materials arrive at the correct destination in an undamaged condition ready for their intended use. (B) Marking: All cartons shall be clearly identified with the name of the County department making the purchase. Packing lists must be affixed to each carton showing their contents or included inside the carton. If more than one carton is shipped, each carton is to be numbered giving the number of that carton in relation to the total number of cartons shipped in response to the order, i.e. 1 of 4, 2 of 4, etc. (C) Shipping: The bidder shall follow shipping instructions as stated in the Invitation to Bid, on the purchase order or as written in the contract. 2.5 Multiple /Alternate Bids: No bidder shall submit more than one bid unless requested by the County in the Invitation to Bid. Any multiple bids must be brought 4 Attachment number 1 F -8 Page 121