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AG 2010 09 20
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AG 2010 09 20
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Last modified
11/15/2011 8:25:30 AM
Creation date
11/27/2017 11:23:20 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
9/20/2010
Board
Board of Commissioners
Meeting Type
Regular
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GHSP -06 <br />10. Project Costs. It is understood and agreed that the work conducted pursuant to this <br />contract shall be done on an actual cost basis by the Agency. The amount of <br />reimbursement from the Department shall not exceed the estimated funds budgeted in <br />the approved contract. The Agency shall initiate and prosecute to completion all actions <br />necessary to enable the Agency to provide its share of the project costs at or prior to the <br />conclusion of the project. <br />11. Program Income. The Agency shall account for program income related to projects <br />financed in whole or in part with federal funds in accordance with 49 CFR Part 18. <br />Program income earned during the contract period shall be retained by the Agency and <br />added to the funds committed to the project by the GHSP and be used to further eligible <br />program objectives. Program income must be accounted for separately and the records <br />made available for audit purposes. <br />12. Project Directors, The Project Director, as specified on the signature page of this <br />Agreement, must be an employee of the Agency or the Agency's governing body. Any <br />exception to this provision must have the expressed written approval of GHSP. <br />13. Reports Required. <br />(a) Quarterly Progress Reports. Unless otherwise directed, the Agency must submit <br />Quarterly Progress Reports to the GHSP, on forms provided by the Department, <br />which reflect the status of project implementation and attainment of stated goals. <br />Each progress report shall describe the project status by quarter and shall be <br />submitted to GHSP no later than fifteen (15) days after the end of each quarter If <br />the Agency fails to submit a Quarterly Progress Report or submits an incomplete <br />Quarterly Progress Report, the Agency will be subject to having cost reimbursement <br />requests withheld. Once a Quarterly Progress Report that substantiates adequate <br />progress is received, cost reimbursement requests will be processed. <br />(b) Final Accomplishments Report. A Final Accomplishments Report must be <br />submitted to the GHSP within thirty (30) days of completion of the project on forms <br />provided by the Department, unless otherwise directed. If the Agency fails to submit <br />a Final Accomplishments Report or submits an incomplete Final Accomplishments <br />Report, the Agency will be subject to having cost reimbursement requests withheld. <br />Once a Final Accomplishments Report that substantiates adequate progress is <br />received, cost reimbursement requests will be processed. <br />(c) Audit Reports. Audit reports required in Section A -5 above shall be provided to the <br />Department within thirty (30) days of completion of the audit <br />14. Out -of -State Travel. <br />(a) General. All out -of -state travel funded under this contract must have prior written <br />approval by the Governor's Highway Safety Program. <br />(b) Requests. Requests for approval must be submitted to the GHSP, on forms <br />provided by the Department, no less than this (30) days prior to the intended <br />departure date of travel <br />(c) Agency Travel Policy Required. For Agencies other than state agencies, out -of- <br />state travel requests must include a copy of the Agency's travel policy, to include <br />allowances for lodging, meals, and other travel- related expenses. For state <br />agencies, maximum allowable subsistence is limited to the prevailing per diem rates <br />as established by the North Carolina General Assembly. <br />(d) Agenda Required. Out -of -state travel requests must include a copy of the agenda <br />for the travel requested. <br />AW&1g,# number 1 <br />Rev. 02/09 F -67 <br />
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