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Page 3 of 11 <br />9. Approval of Subcontract or Assignability The Agency shall not assign all or any portion of its <br />interest in this contract, nor shall any of the work or services to be performed under this <br />contract by the Agency be subcontracted, without the prior written approval of the Council. <br />Federal funds shall not be awarded to any sub - recipients who have been suspended by the <br />Federal government. In addition, Federal funds may not be used to purchase goods or <br />services costing over $100,000 from a vendor that has been suspended or debarred from <br />Federal grant programs. <br />10. Monitoring, Review and Coordination To insure adequate review and evaluation of the work <br />and proper coordination among interested parties, the Council shall be kept fully informed <br />concerning the progress of the work and services to be performed hereunder. Council's staff <br />will conduct scheduled on -site assessments and may also make unannounced visits for the <br />purpose of evaluating the Agency's work. <br />11. Reports. The Agency shall furnish the Council with monthly as well as quarterly financial and <br />program reports in such form as may be specified by the Council' s staff. Monthly program <br />and quarterly program narrative reports shall be furnished to the Council on the tenth (10th) <br />calendar day following the and of each month and quarter. At that time, the Agency shall also <br />submit copies of forms documenting any enrollee intake or enrollee termination. Monthly <br />financial reports shall be furnished within five (5) working days after the end of each month. <br />Such reports shall consist of summary information taken from records on file at the Agency. In <br />no case shall the Agency disclose information about services provided to older persons in a <br />form that identifies any individual without his /her written consent. <br />12. Accounting The Agency shall maintain complete accounting records sufficient to document <br />receipts and expenditures of federal funds under this agreement. The accounting records shall <br />document the collection of local matching resources as specified in paragraph 7. All <br />accounting records should be maintained in accordance with the North Carolina Local <br />Government Budget and Fiscal Control Act and the Manual of Policies and Procedures issued <br />by the North Carolina Division of Aging and Adult Services. <br />13. Inspections Authorized representatives of the Council and the North Carolina Division of Aging <br />and Adult Services may at any reasonable times review and inspect the Project activities and <br />data collected pursuant to this contract. All reports and computations prepared by or for the <br />Agency shall be made available to authorized representatives of the Council and the North <br />Carolina Division of Aging and Adult Services for inspection and review at any reasonable times <br />in the Agency's office. Approval and acceptance of such material shall not relieve the Agency <br />of its professional obligation to correct, at its expense, any errors found in the work. <br />14. Maintenance of Records The Agency shall maintain all financial and program records for a <br />period of five (5) years from the date of final payment under this contract, for inspectlo,PJff"@nt number 1 <br />F -1 Page 68 <br />