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Springfield Free Public Library /Township of Springfield <br />11. The ILS must support the ability to determine the format (e.g., <br />DVD, CD) when manually adding titles to an order for the purpose <br />of ordering materials. <br />12. The ILS must automatically transfer holds placed on on -order <br />items to full MARC records when they are cataloged. <br />13. The ILS must support receive and un- receive functions and the <br />ability to change the status of orders and individual items. <br />14. Full electronic invoicing, including automatic generation of vendor <br />invoices in the ILS database, must be available. <br />15. The ILS must include an X12 transaction manager supported by <br />the vendor. <br />16. The ILS must allow the operator to receive and invoice in one step. <br />17. The ILS must support the ability to place orders using overspent <br />funds. <br />18. The ILS must support invoices where links to the MARC database <br />or vendor records are not required. <br />19. The ILS must enable an authorized user to cancel line items, <br />reverse fund encumbrances allow hold requests to be transferred or <br />deleted as needed. <br />20. The ILS must support the ability to set up automatic patron <br />notification when an on -order title is cancelled. <br />21. The ILS must show circulation use statistics, as an indication of <br />how heavily the title is being circulated or requested, to aid in <br />collection development. <br />22. The ILS must support the ability to split funds per order record. <br />23. The ILS must support the ability to receive items not ordered via <br />the acquisitions subsystem. <br />24. The ILS must support the ability to receive and pay for incomplete <br />orders. <br />25. The ILS must support the ability to accept invoices, prepayments, <br />and credit memos for non - electronic orders. <br />26. The ILS must support the ability, when paying, to edit amounts and <br />funds, which automatically adjust encumbrances at payment. <br />27. The ILS must support the ability to see what items are still on <br />order and have not been received. <br />28. The ILS must support the ability to suppress on -order items and <br />on -order bibliographic records from display in the PAC. <br />29. The ILS must support the ability to detect duplicate orders and <br />provide an alert of duplication at the time the order is created. <br />C:IProgram FileslNeevia.ComlDocument ConverterltemplPDFConvert .3395.1.Springfield Free ILS RFP March <br />2010. doc 44 <br />Attachment number 2 <br />F -12 Page 203 <br />