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RFP Response <br />h. UPC code <br />i. notes field <br />for Springfield Free Public Library <br />✓ <br />1. The ILS must have the ability to support multiple overlapping tiscai <br />✓ <br />periods in its fund accounting structure. <br />2. The ILS must be capable of producing fund summary reports that <br />✓ <br />include fund allocations, amount encumbered and expended, and <br />remaining percentage free for a given fiscal year. <br />3. The audit trail must track date, time and user who made manual <br />✓ <br />adjustments to the fund. <br />4. The ILS must support the ability to adjust the amount encumbered <br />✓ <br />and expended in a fund. <br />5. The ILS must support the ability to transfer monies between funds. <br />v / <br />6. Fund file records must include amount budgeted, amount <br />encumbered, amount expended, fund limits, uncommitted balance ✓ <br />and total fund balance. <br />7. The ILS must support the ability to roll over funds at the end of the <br />fiscal year, including options to roll over only encumbrances, add in ✓ <br />new allocations, retain or purge orders and other features related to <br />end -of -year fiscal transactions. ----- <br />g and Processing Materials <br />1. The library must be able to pre- define URL links to web -based <br />selection tools to support automatic launching from the acquisition ✓ <br />client. <br />2. The ILS must allow staff to download titles from selected Z39.50 ✓ <br />sites directly into selection lists, purchase orders and invoices. <br />3. The purchase order and invoice number fields must be 30 ✓ <br />characters long. <br />4. The ILS must allow the ability to edit purchase order number and ✓ <br />suffix until the purchase order is released. <br />5. The ILS must allow the ability to edit invoice number. ✓ <br />6. The ILS must support electronic submission of orders to: <br />a. Baker and Taylor ✓ <br />b. Book Wholesalers, Inc. (BWI) ✓ <br />c. Brodart ✓ <br />d. Ingram Books ✓ <br />e. Micro Marketing ✓ <br />f. Midwest Tape ✓ <br />g. Quality Books ✓ <br />h. Rainbow Books ✓ <br />7. The ILS must support Open URL from web -based selection ✓ <br />vendors to the library's public access catalog. <br />April 1, 2010 The Library Corporation Page 22 <br />Attachment number 3 <br />F -12 Page 287 <br />