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New Personnel /Adjusted Position Instructions New Personnel Request Form There is only one form to be completed, and it is located after the 'Instructions" tab. The first step in requesting new personnel is to give each request a priority number. No two requests can be the same priority number. Requests submitted with repeated priority numbers will NOT be accepted. Next, fill out department name and number and program name. Clearly describe in detail the personnel request and how it will benefit the County. Provide a clear indication of the criticality of the need and the magnitude of impact on the community and /or your office. Explain how this position will increase services to citizens and / or benefit Cabarrus County. What will the job duties of this position be? How will this person impact your office? Do you already have this position and need another one or is this a completely new position with a different title that does not exist in your office currently? The better the justification, the more likely that the improvement will be granted. The Board needs to know how both citizens and the County will benefit from spending of the position(s), or in other words, what will be the return on investment. Any statistical data you have regarding the need for new personnel will strengthen your case and should be provided. For each request identify if the position is mandated by statute, providing the statutory authority and local government codes. Your request also needs to identify and include an explanation of how this improvement is related to the county- wide strategic goals ( "CabarrusCountyGoals" tab), how your accomplishment will be measured, and when measures will be reported. If this personnel request will generate revenue, please list the projected amount you expect to receive. The final portion of the form is for outlining the costs of the personnel request. Please list the position related information to the Additional Personnel section. Please note, the salary section is locked and cannot be filled out. This information will be provided to the budget office from HR. If additions to Training. Maintenance and Operations. or Equipment are needed please list them in their respective sections. You may duplicate the form as many times as needed to include all your personnel requests in one file. For your convenience three (3) blank new personnel forms have been provided. To duplicate the new personnel form, complete the following steps: 1. Right click the "PersonnelRequest" tab 2. Select Move or Copy, under Before Sheet: 3. Scroll down and highlight move to end 4. Check the Create a Copy box at the bottom to duplicate the new personnel form 5. Click ok. The new file should be titled PersonnelRequest (4) 6. Repeat the above process for additional forms Please remember that if you are requesting as a part of the personnel request a vehicle, you must submit a Vehicle Replacement Detail form for review according to County policy. This form will be provided as part of your budget manual in December. Rec /ass / Change Form There is only one form to be completed, and it is located after the 'PersonnelRequest' tabs. Complete this form for all reclassifications, deletions, changes to hours, lateral transfers, or status of an existing position. Be specific in describing the changes in work performed that supports your request and a detailed explanation for the change. You may duplicate the form as many times as needed to include all your personnel requests in one file. For your convenience two (2) blank reclassification /change forms have been provided. To duplicate the position reclassification form, complete the following steps: 1. Right click the "ReclassChangeRequest" tab 2. Select Move or Copy, under Before Sheet: 3. Scroll down and highlight move to end 4. Check the Create a Copy box at the bottom to duplicate the reclassification /change form 5. Click ok. The new file should be titled ReclassChangeRequest (3) 6. Repeat the above process for additional forms Attachment number 1 F -13 Page 347