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' fiscal paying agent in the United States; (ii) Offeror is an agency or instrumentality of a state or local government; (iii) Offeror is an agency or instrumentality of aforeign government; or (iv) Offeror is an agency or instrumentality of the Federal Government. [02- 2A 140-1 ] ' VENDOR REGISTRATION MANDATORY (JAN 2006) You must have a state vendor number to be eligible to submit a~i offer. To obtain a state vendor number, visit www.procurement.sc.gov and select New Vendor Registration. (To determine if your business is already registered, go to "Vendor Search"). Upon registration, you will be assigned a state vendor number. Vendors must keep their vendor information current. If you are already registered, you can update your information by selecting Change Vendor Registration. (Please note that vendor registration does not substitute for any obligation to register with the S.C. Secretary of State or S.C. Department of Revenue. You can register with the agencies at ' http://www.scbos.com/default.htm) [02-2A145-1] WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004) ' Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the Solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for opening. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid. The withdrawal and correction of Offers is governed by ' S.C. Code Section 11-35-1520 and Regulation 19-445.2085. [02-2A150-1] II. INSTRUCTIONS TO OFFERORS -- B. SPECIAL INSTRUCTIONS ' CONFERENCE -PRE-BID/PROPOSAL (JAN 2006) Pre-Bid/Proposal Conference Date and Time: 10/22/2008 2:00 P.M. t Location of Pre-Bid/Proposal Conference: Materials Management Office, MMO Conference Room, 1201 Main Street, Suite 600 Columbia, SC 29201 Due to the importance of all offerors having a clear understanding of the specifications and requirements of this solicitation, a conference ' of potential offerors will be held on the date specified on the cover page. BRING A COPY OF THE SOLICITATION WITH YOU. Any changes resulting from this conference will be noted in a written amendment to the solicitation. Your failure to attend will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the State. The State assumes no responsibility for any ' conclusions or interpretations made by the Contractor based on the information made available at the conference. Nor does the State assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract. [02-2B025-1] ' CLARIFICATION (NOV 2007) Pursuant to Section 11-35-1520(8), the Procurement Oftlcer may elect to communicate with you after opening for the purpose of clarifying either your offer or the requirements of the solicitation. Such communications may be conducted only with offerors who have submitted an offer which obviously conforms in all material aspects to the solicitation. Clarification of an offer must be documented in writing and included with the offer. Clarifications may not be used to revise an offer or the solicitation. [Section 11-35-1520(8); 8.19- 445.2080] [02-2B055-1] ' DESCRIPTIVE LITERATURE -LABELLING (JAN 2006): Include offeror's name on the cover of any specifications or descriptive literature submitted with your offer. ' MAGNETIC MEDIA -- REQUIRED FORMAT ' As noted on the wver page, an original hard copy of your offer must be accompanied by the specified number of copies in the following electronic format: compact disk (CD) in one of the following formats: CD-R; DVD ROM; DVD-R; or DVD+R Formats such as CD- RW, DVD-RAM, DVD-RW, DVD-+RW, or DVIX are not acceptable and will result in the Offeror's proposal being rejected. Every CD must be labeled with offeror's name, solicitation number, and specify whether contents address technical proposal or business ' proposal If multiple CD sets are provided, each CD in the set must be appropriately identified as to its relationship to the set, e.g., 1 of 2. Each CD must be identical to the original hard copy. Acceptable file formats are MS Word 97 or later and MS Ezcel. MAIL PICKUP (JAN 2006) Page 9 Attachment number 3 ' F-7 Page 149 of 433