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AG 2009 06 15
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AG 2009 06 15
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Last modified
2/5/2010 4:01:01 PM
Creation date
11/27/2017 11:25:33 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
2/5/2010
Board
Board of Commissioners
Meeting Type
Regular
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1 <br />1 <br /> <br /> <br />Election Commission, Patients' Compensation Fund, John de la Howe School, Department of Consumer Affairs, <br />Commission for the Blind, Department of Natural Resources, (limited functionalities), Procurement Review Panel <br />Yes, it will be mandatory. <br />12. QUESTION: <br />On page 15 under qualifications, will our most recent financial statement suffice? Also, due to privacy issues <br />with many companies, do we need to send you a list of all businesses that we service since we have been a state <br />vendor for several years? <br />' ANSWER: <br />See revised bid. <br />1 <br /> <br /> <br />13. QUESTION: <br />Can you add a field on page 27 -Solicitation Line Item Schedule -for vendors to denote what Regions they are <br />bidding for? <br />ANSWER: <br />See revised bid schedule. <br />14. QUESTION: <br />Manufacturer's Suggested List Price (MSRP) for 2009 has already been set for the wholesaler's 2009 catalogs, as <br />those are provided in time for catalogs to be proofed and printed. In order to insure a level playing field for all <br />vendors, will the state consider requiring vendor's to use either SP Richard's or United Stationer's 2009 Catalog <br />list price as their base list price for the items shown in the awarded vendor's General Line Catalog (not requiring. <br />' they distribute the wholesale catalog, dust use the MSRPI? This would at least insure that the approximately <br />6000 most popular "Name-Brand" office products would be priced off of a common list price. We believe that <br />the state will have a much more difficult time managing and monitoring MSRP's for house brand products. <br />There are no third party standards that we are aware of with which to monitor these. The fact is that a higher <br />inflated MSRP can allow a higher discount percent to be bid overall. <br />ANSWER: <br />No. <br />' 15. QUESTION: <br />In order to properly monitor all pricing, will you require the awarded vendors to submit a complete listing of <br />products to you and on punch out orders, provide some type of program that verifies that the price pulled over <br />from the vendor's punch out catalog matches the submitted spreadsheet pricing? <br />ANSWER: <br />The first part of the question refers to Information for Offers to Submit in Section PJ. The second part of the <br />question, Offerors are not required to provide a program that verifies punch out catalog prices against the <br />submitted spreadsheet pricing. <br />' 16. QUESTION: <br />On page 9 -Magnetic Media section. You requested in the meeting that all files be scanned into one PDF File <br />(don't have 1 Excel and 1 Word file on the CD-R), however, item # 2 here you state "Each CD must be identical <br />' to the original hard copy. File format shall be MS Word 97 or later." Can you clarit[f]y if a hard copy of <br />everything, including a price file, is required and if the electronic file should be in a PDF format, not MS Word? <br />' ANSWER: <br />See revised bid section Magnetic Media. <br />Page 33 <br />Attachment number 3 <br />F-7 Page 173 of 433 <br />
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