AG 2009 06 15 - Laserfiche WebLink

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1 1 Election Commission, Patients' Compensation Fund, John de la Howe School, Department of Consumer Affairs, Commission for the Blind, Department of Natural Resources, (limited functionalities), Procurement Review Panel Yes, it will be mandatory. 12. QUESTION: On page 15 under qualifications, will our most recent financial statement suffice? Also, due to privacy issues with many companies, do we need to send you a list of all businesses that we service since we have been a state vendor for several years? ' ANSWER: See revised bid. 1 13. QUESTION: Can you add a field on page 27 -Solicitation Line Item Schedule -for vendors to denote what Regions they are bidding for? ANSWER: See revised bid schedule. 14. QUESTION: Manufacturer's Suggested List Price (MSRP) for 2009 has already been set for the wholesaler's 2009 catalogs, as those are provided in time for catalogs to be proofed and printed. In order to insure a level playing field for all vendors, will the state consider requiring vendor's to use either SP Richard's or United Stationer's 2009 Catalog list price as their base list price for the items shown in the awarded vendor's General Line Catalog (not requiring. ' they distribute the wholesale catalog, dust use the MSRPI? This would at least insure that the approximately 6000 most popular "Name-Brand" office products would be priced off of a common list price. We believe that the state will have a much more difficult time managing and monitoring MSRP's for house brand products. There are no third party standards that we are aware of with which to monitor these. The fact is that a higher inflated MSRP can allow a higher discount percent to be bid overall. ANSWER: No. ' 15. QUESTION: In order to properly monitor all pricing, will you require the awarded vendors to submit a complete listing of products to you and on punch out orders, provide some type of program that verifies that the price pulled over from the vendor's punch out catalog matches the submitted spreadsheet pricing? ANSWER: The first part of the question refers to Information for Offers to Submit in Section PJ. The second part of the question, Offerors are not required to provide a program that verifies punch out catalog prices against the submitted spreadsheet pricing. ' 16. QUESTION: On page 9 -Magnetic Media section. You requested in the meeting that all files be scanned into one PDF File (don't have 1 Excel and 1 Word file on the CD-R), however, item # 2 here you state "Each CD must be identical ' to the original hard copy. File format shall be MS Word 97 or later." Can you clarit[f]y if a hard copy of everything, including a price file, is required and if the electronic file should be in a PDF format, not MS Word? ' ANSWER: See revised bid section Magnetic Media. Page 33 Attachment number 3 F-7 Page 173 of 433