AG 2009 12 21 - Laserfiche WebLink

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Encumbrance Expenditure commitments created by purchase orders or contracts that have been issued, but for which no goods or services have been received. Formal Bid Procedure required for the purchase of materials, apparatus, supplies, and equipment over $90,000 or construction and repair over $500,000 pursuant to NCGS §143-129 by sealed competitive bid. They must be advertised and opened in public. Award will be made to the lowest responsible bidder(s) taking into consideration quality, performance, and the time specified for the performance of the contract. The Board of Commissioners must make final award. Good Faith Effort The activities of bidders for County projects designed specifically to obtain participation of MWB subcontractors in their projects. Such activities shall be documented and verified for the County when MWBD goals for a County project are not achieved. Historically Underutilized Businesses (HUB) A program responsible for ensuring maximum utilization of minority, socially and economically disadvantaged, and women owned firms in all areas of County procurement. MUNI5 The automated financial system used for processing and recording all of the County's procurement and financial activity. Informal Bid Procedure used for expenditures for purchase of apparatus, supplies and equipment over $5,000 and under $90,000 or construction projects from $30,000 and under $500,000. Pricing may be obtained via telephone, facsimile, email or in writing. It is the policy of the County to obtain at least two (2) competitive quotes. Invitation to Bid (ITB) Process used to request the cost of specified items by providing detailed specifications in advance. It is the mandatory method for purchase of commodities that fall under state bid statute. Usually indicates that a sealed bid procedure is being used. With an ITB, there is no negotiation and little to no Page 7 of 48 F-5 Attachment number 1 Page 72