AG 2009 12 21 - Laserfiche WebLink

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flexibility in terms of what products will meet requirements. Invitations to Bid are not used for services. Minority Business Enterprise (MBE) For contracts administered by Cabarrus County, a minority is defined as a citizen or lawful permanent resident of the United States who is a member of one of the following ethnic groups, is perceived as such in normal business practices, and whose business is owned and controlled at a minimum of 51% by a minority. (African-American; Asian-American; Native-American; Hispanic-American). Piggybacking Purchases from a person or entity that has, within the past twelve (12) months, contracted to furnish an item or service to the federal government, any federal agency, any state government or agency, or any other local government. The prior contract must be one that was entered into following a public bid process substantially similar to the one the County uses. Contracts made under this exception must be approved by the Board of Commissioners. Procurement Card Credit card issued by a financial institution in the name of Cabarrus County to an individual employee of the County. Purchase Order (PO) A form generated by the Purchasing Office for County expenditures over $1,000. It serves as a legal contract document to a vendor to order goods and services. Offer This term may refer to a proposal, quote, or bid submitted in response to a Request for Proposal (RFP), Request for Quote (RFQ), or Invitation to Bid (ITB). Request for Proposal (RFP) A request written as a performance specification, outlining the desired result and asking the responders to propose a method of reaching that result. RFPs are usually service oriented and allow greater flexibility in how the contract is awarded. Request for Quote (RFQ) Informal quote for expenditures below the formal limit. Vendors may quote on items via telephone, fax, email or informal written quotations. F-5 Page 8 of 48 Attachment number 1 Page 73