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10. To be receptive to changes in material and requirements and new <br />products and procedures. <br />C. Departmental Responsibilities <br />The policy of Cabarrus County is that departments will: <br />1. Accept purchasing authorities; <br />2. Put forth an effort in good faith to comply with these policies and <br />established procurement procedures without reservation or evasion; <br />3. Prepare acceptable specifications that define the quantity and <br />quality of goods and services needed to perform a specific function <br />without undue influence or personal preference; <br />4. Allow the time necessary for Purchasing to select a vendor and for <br />the vendor to deliver; <br />5. Receive and inspect items delivered and report vendor performance <br />good or bad; <br />6. Cooperative with Purchasing in the process of fulfilling departmental <br />requisitions; and, <br />7. Work with Purchasing to promote good will between the County and <br />its vendors. <br />D. Purchasing Functions for County Departments <br />1. Initial a purchase requisition to purchase specified supplies, <br />materials, and equipment; <br />2. Determine needed quantity and general type or character of <br />supplies, materials, and equipment; and, date by which the delivery <br />is required; <br />3. Anticipate the needs in advance and initiate requisitions allowing <br />adequate time for the process; <br />4. Refuse to accept any shipment or delivery that fails to meet the <br />terms of the purchase; <br />5. Report any failure to deliver by the designated time to Purchasing; <br />6. Make all emergency purchases through Purchasing normal business <br />hours whenever possible; <br />Page 12 of 48 <br />F-5 <br />Attachment number 1 <br />Page 77 <br />