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g. The execution process for contracts (order of obtaining signatures) <br />should be: <br />1) Vendor/Contractor <br />2) County Attorney, if applicable <br />3) Finance Director or Assistant Finance Director <br />4) County Manager or Board of Commissioners Chairperson <br />B. Request for Proposal (RFP) <br />An "RFP" is a written request issued with a scope of work, general terms and <br />conditions, and selection criteria. Requests for Proposal are typically used for <br />service or technology contracts; or, where specifications cannot be easily <br />described in concrete terms and/or factors other than price need to be <br />considered. <br />1. Legal Requirements/Policies <br />a. RFPs can legally be used for contracts that are subject to state <br />competitive bidding statutes as long as the statutory procedures <br />are incorporated into the RFP process. If an RFP is used for a <br />contract subject to the competitive bidding requirements, it must <br />be: <br />1) Advertised; <br />2) Proposals must be sealed; and, <br />3) No negotiations may be conducted after the proposals are <br />opened. <br />b. RFPs can also be used for contracts that are not subject to the <br />competitive bidding requirements, particularly service contracts. <br />For these contracts, the RFP procedure can be structured to <br />include negotiations following receipt of the proposals, or a <br />separate sealed bid procedure based on new specifications <br />developed after reviewing initial proposals. <br />F-5 <br />Page 20 of 48 <br />Attachment number 1 <br />Page 85 <br />