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c. RFPs shall be solicited from an adequate number of qualified <br />sources. <br />d. The award shall be made to the responsible firm whose proposal <br />is most advantageous to the County with price and other factors <br />considered. <br />2. Purchasing Procedures <br />Service Contract solicitation, negotiation, award and execution are <br />accomplished by the following procedures: <br />a. The requesting department provides initial specifications and the <br />statement of work. <br />b. The Purchasing Agent works with the department to refine the <br />specifications and evaluation criteria, and prepares or reviews the <br />final RFP. <br />c. An advertisement for Proposals is placed at least one (1) week <br />before the time specified as the deadline for proposals (generally, <br />3-6 weeks time is given for preparation of proposals). <br />d. If needed, apre-proposal conference will be scheduled to review <br />pertinent terms and conditions and answer vendor questions <br />pertaining to the RFP process. <br />e. Addenda are prepared, if necessary, due to a change in the RFP <br />specifications, or for additional clarification and sent via US Mail, <br />email or fax to all vendors on bid list. <br />£ A selected individual or committee evaluates the proposals and <br />discussions may be conducted with responsible Proposers for the <br />purpose of clarification to assure full understanding and <br />conformance to the solicitation requirements. <br />g. The individual or committee recommends award of a contract. <br />F-5 <br />Page 21 of 48 <br />Attachment number 1 <br />Page 86 <br />