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h. Award shall be made to the responsible Proposer whose proposal <br />is determined to be the most advantageous to the County, taking <br />into consideration price and the evaluation factors set forth in the <br />RFP. <br />i. The Execution process for contracts (order of obtaining <br />signatures) should be as follows: <br />1) Vendor/Contractor <br />2) County Attorney, if applicable <br />3) Finance Director or Assistant Finance Director <br />4) County Manager or Board of Commissioners Chairperson <br />II. INFORMAL BIDS <br />Informal Bids are required for any purchase of apparatus, supplies, materials, or <br />equipment that requires an expenditure of more than $1,000 but less than <br />$90,000 and Construction and Repair projects less than $500,000. North Carolina <br />statutes do not specify any particular method for securing informal bids; <br />therefore, any otherwise legal method is acceptable. There are a number of ways <br />to obtain informal bids: <br />Quotations <br />Informal purchases are accomplished by written quotations via fax, email or <br />verbal means. <br />1. Legal Requirements/Policies <br />a. While the law does not specify a minimum number of informal quotes, <br />the general policy of Cabarrus County has been to obtain at least two (~) <br />informal quotes. <br />b. NCGS § 143-131 does require that contracts in the informal bidding <br />category be awarded to the "lowest responsible bidder, taking into <br />consideration quality, performance, and the time specified in the bids for <br />F-5 <br />Page 22 of 48 <br />Attachment number 1 <br />Page 87 <br />