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performance of the contract." It is the duty of the person or department <br />entering into the contract to keep a record of all quotes submitted, <br />provided that such records shall not be subject to public inspection until <br />the contract has been awarded. If the department obtains the quote, the <br />quotations must be submitted with the requisition. <br />c. It is the policy of Cabarrus County that expenditures for commodities <br />totaling $1,000 or more are issues on a Purchase Order. <br />2. Purchasing Procedure <br />a. To initiate the purchasing process, the department enters a Requisition <br />through the MUNIS system requesting the purchase of identified <br />commodities. <br />b. To facilitate the purchase, a using department may provide Purchasing <br />with written quotations from at least two (2) vendors; or, an explanation <br />of a verifiable reason competition is not available. <br />c. Purchasing will approve the ultimate selection or may obtain other <br />competitive bids when it deems necessary. <br />III. DECENTRALIZED PURCHASING <br />This is a County policy only when the expenditure is less than $1,000. The <br />department may make the purchase after seeking appropriate competitive quotes <br />without the involvement of the Purchasing Office. All purchases $1,000 or more <br />must have a purchase order issued through the Purchasing Office (centralized <br />purchasing). <br />IV. DIRECT PURCHASES <br />Certain supplies, materials and equipment or services may be secured directly by <br />County departments including the following: <br />1) Advertising <br />2) Dues <br />F-5 <br />Page 23 of 48 <br />Attachment number 1 <br />Page 88 <br />