Laserfiche WebLink
contract to the County Attorney for review. In some instances, a Department <br />Head, or other personnel, may have consulted with the County Attorney in order <br />to prepare the contract documents. In this case, the Department Head, or other <br />personnel, should notify the Contract Administrator in order to alleviate <br />duplication of efforts. The County Attorney will be responsible for reviewing the <br />contract on a timely basis for legal sufficiency, based upon the assumption that all <br />business terms stated (ie, pricing, payment terms, products/services specified) are <br />acceptable from a business perspective. The County Attorney shall make any <br />necessary legal adjustments or revise the contract, if necessary, and forward the <br />contract to the Contract Administrator for implementation. The Contract <br />Administrator is responsible for obtaining all necessary signatures. Once the <br />contract is fully executed and filed with the Contract Administrator, a copy will be <br />forwarded to the applicable Department. The Contract Administrator will assign <br />each new contract a Contract Control Number. A copy of the Contract Control <br />Sheet will accompany the contract copy returned to the department. The <br />Contract Control Sheet will note the. Contract Control Number assigned and a <br />purchase order number for funds that are encumbered. County Departments <br />should be able to access imaged copies of the contract documents on the <br />WaterCooler (intranet). <br />The Contract Administrator shall maintain all original County contracts in a <br />fireproof file located in the Finance Department vault. <br />Page 48 of 48 <br />F-5 <br />Attachment number 1 <br />Page 113 <br />