AG 2008 06 16 - Laserfiche WebLink

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Cleveland County Department of Social Services The "original" response and each of the three (3) copies shall be complete and unabridged, and shall not refer to any other copy of the signed original for any references, clarifications, or additional information. When received, all responses and supporting materials, as well as correspondence relating to this RFP, shall become the property of the County. Responses sent by facsimile (fax) will not be accepted. Responses will not be made available to inspect or copy until any trade secret issues have been resolved. 2.4. Acceptance and Rejection of Proposals. The County reserves the right to: • Award a proposal received on the basis of individual items, or on the entire list of items • Reject any or all proposals, or any part thereof • Waive any informality in the proposals The decision of the County shall be final. The waiver of an immaterial defect shall in no way modify the RFP documents or excuse vendor from full compliance with its specifications if the vendor is awarded the contract. 2.5. Preliminary Review of Proposals. Proposals which fail to meet the following standards of completeness will be considered "NON-QUALIFIED" and will NOT be reviewed. • Timely submission of the proposal; • Required number of copies (1 original and three (3) copies); • Signed Cover Sheet; • All designated attachments 2.6. Evaluation of Proposals All qualified proposals will be reviewed and evaluated. At any time during the review, the County may request additional information from the Vendor. Such information requests and Vendor's responses must be in writing. Information may be requested from sources other than the submitted proposal to evaluate the Vendor. Evaluation will include, but will not be limited to: • strength and stability of the Vendor to provide the requested goods/services; • ability to meet the project time lines; • overall responsiveness, viability and completeness, as well as the likelihood that in the County's opinion and at the County 's discretion, the bid best meets or exceeds the County's specifications; • scope of goods/services being proposed; • information in the executive summary; • personnel qualifications; • distinguishing characteristics; • cost of proposed goods/services; • any other.-facts considered relevant by the County; • experience with similar projects of comparable size and scope in Departments of Social Services. -6- F-s