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Application Requirements Carefully review and complete all of the material within the ROAP application package. The application materials are designed to enable PTD staff to better understand the services to be provided and assure that the funds are utilized as intended. Failure to complete any portion of the application may result in processing delays. Complete applications for ROAP funds must be submitted to PTD by July 25.2008 to receive one-half of the approved formula and supplemental disbursement on August 29, 2008. Complete applications received between July 26 and August 15 will receive their disbursement the last week in September following review and approval of the application. The application for ROAD funds includes a project description questionnaire and asub-allocation worksheet. A separate sub-allocation worksheet is provided for formula and supplemental program funds. All applications must be accompanied by an originally-signed Certified Statement, affidavit of publication of public heazing, minutes from the public hearing, and documentation of public involvement. For FY09, all required application information must be submitted to PTD electronically, at ctotransportation(cD,ncdot.gov. All applicants are required to mail a hard copy of the ROAP application including the Certified Statement with original signature, original affidavit of publication of public hearing notice, and documentation of public and supporting documents to: US Mail Faye McCullen NCDOT -Public Transportation Division 1550 Mail Service Center Raleigh, NC 27699-1550 I. General Guidelines Priority Mail (FedEx, UPS) Faye McCullen NCDOT -Public Transportation 1 S. Wilmington Street - Rm. 548 Raleigh, NC 27601 A. Eligible Recipients All one hundred (100) North Carolina counties are eligible to receive aformula-based allocation for EDTAP and EMP funds. Only those counties providing transportation services to the general public will receive a RGP allocation. B. Allocation of Funds The FY09 allocation for ROAP programs are listed, by county, in Appendix A of this application. The methodology for calculating these allocations is described in the Program Guidelines section of this document. The county can request an amount less than the total allocation for each of these programs. Each applicant should cazefully evaluate past program expenditures and escalating fuel and other operating costs to determine the amount to apply for within each program. ROAP funds will only be disbursed to the county finance officer. The county finance officer will be responsible for program administration at the local level. While the county finance officer may delegate some program administrative duties to the community transportation system, the county finance officer is considered the accountable county official for ROAP. Due to the increase in the annual funding available for this program from a $12 million annual program to in excess of $20 million, the NCDOT will enter into a formal agreement for the ROAP program similar to the grant programs administered by the Public Transportation Division. The agreement will include the disbursement formulas for each program, program eligibility requirements, and reporting and program oversight responsibilities, in addition to standazd Title VI and Equal Employment Opportunity clauses. The agreement for FY09 will be transmitted to county officials onc~ a application is approved, with a copy to the