AG 2008 09 22 - Laserfiche WebLink

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August 15, 2008 V. SELECTION PROCESS A policy has been established for the purpose of ensuring that service providers are selected in a fair and uniform manner, that those selected are qualified and experienced in the work desired. The process for the project will involve three stages: Stage One: Qualifications, Experience and Proposal Evaluation The initial phase has commenced with the establishment of a Selection Committee with its members having been appointed by the General Service Director. A Request for Qualifications is being placed on the Cabarrus County website. Upon receipt of Proposal Packages from respondents, the selection committee members will review and identify those service providers which appear to be the most qualified and responsive. Stage Two: Interviews Separate interview sessions wi11 be scheduled with the "short-fisted" service providers to permit selection committee members to further evaluate each service provider's qualifications and proposal. These interviews will be conducted on September 5th, 2008. The specific time and place of each interview will be determined at the completion of Stage One. Stage Three: Contract Negotiations A contract will be negotiated with the service provider chosen and taken to the Board of Commissioners for approval in October. In the event negotiations of specific contract terms, conditions, and fees prove unsuccessful with this service provider the selection committee will choose another service provider with which to begin negotiations. VI. EVALUATION CRITERIA The selection committee will screen the list of consultant respondents and select several firms for further consideration based on the following criteria: • Service providers specialized or appropriate expertise in law enforcement buildings • Asset management tracking system and communication process with clients • Overall performance on similar projects as evidenced by references. • Adequate staff and proposed team for the project. • Relationships with quality sub contractors (i.e. security systems, elevator, HVAC, cleaning supplies) • Proximity to and familiarity with the area in which the project is located. • Service provider's hourly rates and methodology for developing a preliminary estimate of professional fees for the contract. • Other factors that may be appropriate for the project. • Page 3 Item# 14 Attachment number 2 Page 104 of 199