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<br />Page 3 of 11 <br /> <br />Council's staff will conduct scheduled on-site assessments and may also make <br />unannounced visits for the purpose of evaluating the Agency's work. <br /> <br />11. Reports. The Agency shall furnish the Council with monthly as well as quarterly <br />financial and program reports in such form as may be specified by the Council's staff. <br />Monthly program and ~uarterly program narrative reports shall be furnished to the <br />Council on the tenth (10 h) calendar day following the end of each month and quarter. <br />At that time, the Agency shall also submit copies of forms documenting any enrollee <br />intake or enrollee termination. Monthly financial reports shall be furnished within five <br />(5) working days after the end of each month. Such reports shall consist of summary <br />information taken from records on file at the Agency. In no case shall the Agency <br />disclose information about services provided to older persons in a form that identifies <br />any individual without his/her written consent. <br /> <br />12. Accounting. The Agency shall maintain complete accounting records sufficient to <br />. document receipts and expenditures of federal funds under this agreement. The <br />accounting records shall document the collection of local matching resources as <br />specified in paragraph 7. All accounting records should be maintained in accordance <br />with the North Carolina L()cal Governmellt Budget and Fiscal Control Act and the <br />Manual of Policies and Procedures issued by the North Carolina Division of Aging and <br />Adult Services. <br /> <br />13. Inspections. Authorized representatives of the Council and the North Carolina Division <br />of Aging may at any reasonable times review and inspect the Project activities and data <br />collected pursuant to this contract. All reports and computations prepared by or for the <br />Agency shall be made available to authorized representatives of the Council and the <br />North Carolina Division of Aging and Adult Services for inspection and review at any <br />reasonable times in the Agency's office. Approval and acceptance of such material <br />shall not relieve the Agency of its professional obligation to correct, at its expense, any <br />errors found in the work. <br /> <br />14. Maintenance of Records. The Agency shall maintain all financial and program records <br />for a period of three (3) years from the date of final payment under this contract, for <br />inspection by the Council, the North Carolina Division of Aging and Adult Services, and <br />the Comptroller General of the United States, or any. of their duly authorized <br />representatives. If any litigation, claim, negotiation, audit or other action involving the <br />Agency's records has been started before the expiration of the three-year period, the <br />records must be retained until completion of the action and resolution of all issues <br />which arise from it. <br /> <br />15. Compliance with ReQuirements of the Council. North Carolina Division of AQina and <br />Adult Services and the US Department of Labor. The Agency agrees that it is fully <br />cognizant of the rules and regulations promulgated pursuant to Title V of the Older <br />Americans Act, as amended, and that all services will be performed in accordance with <br />such existing regulations and any such regulations vaUdly promulgated subsequent to <br />the execution of this agreement. The Agency shall be bound by the applicable terms <br />and conditions of the Grant Agreement executed by the Council and the North Carolina <br /> <br />~-29 <br />