Laserfiche WebLink
<br />LOGAN SYSTEMS, INC. <br /> <br />EXHIBIT 1 <br /> <br />August 10,2004 <br /> <br />Aost Office Box 20844, Greensboro, Nt 27420 <br />' 1-800-342-2208/ Fax: (336) 299-9905 <br /> <br />Ms. Linda McAbee <br />Register of Deeds <br />P.O. Box 707 <br />Concord, NC 28026 <br /> <br />Re: Revised Proposal for Conversion Services <br /> <br />Dear Ms. McAbee: <br /> <br />Logan Systems previously provided you with a quotation for the conversion of all <br />land record books (Deed. Deed of Trust, and Record Books) back to January 1, 1983. <br />This letter is intended to revise certain details for this proj ect,' but will not change the <br />price previously quoted for the project. A copyofthe prior letter dat~d November 28. <br />2003 is included for your reference. <br /> <br />There are dual purposes for this conversion effort. The first is to digitize all land <br />records in paper format to coincide with your current computerized indexing database. <br />This will allow searchers to use the computers in your office to perform all title search <br />work back to 1983. In addition, bydigitizing the data, we will be able to add all of these <br />images to your Internet retrieval system for public access. The completion of this <br />conversion effort will increase the demand for public retrieval in your office. To address <br />that need, Logan Systems will add four new combination index and image public <br />retrieval systems to your vault. In addition, the increase in images will require upgrades <br />in your server configurations (both in-house and Internet). These hardware additions will <br />not add anything to the cost of the conversion previously quoted. <br /> <br />The second purpose for the conversion is to create an accurate disaster recovery <br />system for these images. Currently, the only source of disaster recovery for these images <br />is the microfilm stored at the state archives. This film was created at the same time as the <br />filing of the documents. However, since that time marginal releases and other notations <br />have modified the paper records. There are no accurate backups in place for disaster <br />recovery of these images. By digitizing the records and their marginal notations, Logan <br />Systems will create two distinct forms of disaster recovery. digital and analog. The <br />digital back up will be stored at multiple locations in both your office and our offices. In <br />addition, we will create archival microfilm that can be used to ~eplace the existing film at <br />the North Carolina Archives. Currently, if your vault were destroyed because of natural <br />disaster, the archival film at'the state archives would be missing all marginal notations <br />made since the original filming of the records. Therefore, you1do not have a true disaster <br />recovery at the state archives. ,'/ <br />.1 <br /> <br />The back file conversion requires the scanning of the actual paper books because <br />the archival microfilm does not reflect any of the marginal notations present on the <br />official records. Logan Systems is very experienced in the backfile conversion of paper <br /> <br />G-5 <br />