AG 2005 10 17 - Laserfiche WebLink

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The Grantee shall be responsible for providing sufficient notification and review of a particular site for a fllcility or program paid for in whole or in part with NCDOCCJPP funds. The Grantee must provide written verification of site approval before proceeding with the expenditure of any funds for such a facility, except that a fee such as reasonable earnest money may be paid with prior written approval of the NCDOCCJPP. Written notice of plans to locate a facility elr program shall be provided by the Grantee county to the Board of County Commissiot).ers in the Grantee county and, if a, different county, to the Board of County Commissioners in the county in which the proposed facility or program is to be located. A copy of this notice shall also be provided to the Grantor. , It is the specific r~sponsibility of the Grantee to ensure that the Board(s) of County Commissioners and ~ny local government body with authority over the Grantee county or . the jurisdiction in wlJich the facility or program is to be located approves of the use of a particular site for any operations paid for in whole or in part by NCDOCCJPP. funds. Further, title to any properly must be held as stated in Ill. K. above. IV. Operational Procecjures A. County Policies In ~ffect: The Grantee county shall manage the grant funds and ensure that the program operation and all grant fund expenditures are carried out under the fiscal policies of the Grantee county, except where otherwise provided for in this contract. B. Implementation of Project Within Sixty Days: The Grantee agrees to implement NCDOCCJPP projed,ts within sixty days following the grant contract effective date, except as provided below ot be subject to automatic cancellation Qfthe grant. An extension may be authorized if req\.!ested and justified in writing during the initial sixty-day period. Implementation inch.(des hiring of staff or expenditure of funds as stated in the budget of an approved NCDOCC.)'PP plan or application. C. Accounting Requirements: Grantee agrees to record all project costs following generally accepted fund accouJ1ling procedures. A separate account number or cost recording system must separate all project costs from the Grantee's other or general expenditures. Adequate documentation must ~e maintained for all project expenditures and commitment of funds. Such financial recori:ls and supporting documentation must be retained and available for audit purposes for !three years following the end of the grant period. Adequate documentation is detj.ned as follows for each major budget category: I. Personnel: Documentation must include time and attendance records, payroll periods, paYJilent rate and a brief description of the service(s) provided. Time , Reports mustlbe signed by the employee and supervisor. This requirement applies to all personrjel paid from NCDOCCJPP grant funds. All salary increases must comply with ~JPP policy and be approved as a part of the annual grant submission or in subsequ,nt programlbudget amendment requests. i !Page 4---July 1,2005 to June 30,2006