AG 2005 10 17 - Laserfiche WebLink

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2.. Contractual Services: For individual contractual service providers, documentation must include the signed contract, time and attendance reports showing time period, payment rate, hours per day and service(s) provided. Documentation must be signed by the contractual service provider and the project director. In case of organizations performing professional services, documentation must include a detailed billing indicating services performed or products delivered, payment rate consistent with contractual agreement, and approval by the project director. 3. Travel: Documentation must be detailed, to include date, destination, mileage, reason for travel, and itemization of expenses. Receipts for parking, tuition, registration, and lodging are required. Expense vouchers will include the signature of the employee and supervisor. Travel expenses shaH not exceed those approved by the Grantee county. Travel in permanently assigned county vehicles purchased with CJPP funds must be documented on a travel log and kept available for reviewing during monitoring visits. 4. Supplies and Other Operating Expenses and Equipment: Documentation must include purchase order authorization, audited vendor invoices approved by the project director (and other higher authorizing official, if appropriate). The Grantee . further agrees to maintain a current inventory of all project equipment onsite at the project location. .5. Construction and Renovation: Documentation must include contracts for services, payment rate consistent with contractual arrangement, construction supply costs and invoices, architectural plans (if appropriate), dates for start and completion of projects, detailed billing to indicate services performed and/or delivered, AND necessary approvals by project director. Any construction or renovation performed by or for the Grantee shall be made according to local rules and policies governing such activities, for example building permits. Payment of rent shall not be made on facilities constructed, renovated or acquired with NCDOCCJPP grant funds without prior written approval from NCDOCCJPP. D. Payment and Utilization of Funds: Funds awarded are to be expended only for purposes and activities covered by the Grantee's approved NCDOCCJPP plan or application budget. Project funds may not be expended or committed prior to the grant contract effective date. Project funds disbursement is subject to completion of requirements set forth as a checklist in the award letter. This checklist of requirements is incorporated by reference and made a part hereof. Project funds may not be expended and will not be reimbursed until the Grantee submits its grant award contract signed by the appropriate official or officials. Project funds will be made available through a reimbursement procedure as provided by NCDOCCJPP policies and procedures. Submission of reimbursement requests are required by the fifteenth day of each month for the expenditures of the preceding month. Project funds may not be expended and will not be reimbursed until the Grantee has entered all required offender data into the NCDOCCJPP Information Management System (IMS) and has fully complied with all other NCDOCCJPP reporting requirements, Page 5---July 1,2005 to June30, 2006 I=' - '1