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AG 2005 10 17
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AG 2005 10 17
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Last modified
3/3/2006 8:33:58 AM
Creation date
11/27/2017 11:36:24 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
10/17/2005
Board
Board of Commissioners
Meeting Type
Regular
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<br />including financial reports, through the month for. which reimbursement is being <br />requested. <br /> <br />At no time shall the $rantee request or have on hand funds in excess of the amount necessary <br />for expendil1.1re withIn the next ninety days. The balance of grant funds remaining after the <br />completion of a project as authorized in the approved application will automatically revert <br />to the NCDOCCJPP;account for unrestricted reallocation by the NCDOCCJPP as provided <br />for in the Criminal Justice Partnership Act. <br /> <br />E. Grant Adjustment: The Grantee must obtain prior written approval from the NCDOCCJPP . <br />for major project ch~ges. These include, but are not limited to the following: a) changes <br />of substance in project activities, designs, or research plans set forth in the approved <br />application; b) chang,s or deviaiions which might alter the project scope or intent; c) changes <br />in the project direqtor and/or key professional personnel identified in the approved <br />application; d) changes in the approved budget with the exception of those changes permitted <br />in accordance with provisions cited later in this section, and e) changes in the length of the <br />grant period. Requests for budget amendments are to be submitted on the NCDOCCJPP <br />. Budget Amendment forms. No equipment purchases or salary increases not included in the <br />approved budget may be made without prior approval ofNCDOCCJPP. <br /> <br />The Grantee may deViate from quantities of equipment items in the approved budget as long <br />as the total dollar an,1ount of the equipment budget is not exceeded and the equipment is . <br />being purchased at the lowest possible reasonable price, provided written notification is <br />submitted to the NCDOCCJPP prior to purchase. This notification shall be maintained in <br />the project file by both the NCDOCCJPP and the Grantee. In changing the approved budget <br />in the course of a gnint year, the Grantee may not transfer a cumulative total of more than <br />$10,000 or 10% ofttie total award amount, whichever is less, without prior approval of the <br />NCDOCCJPP. This i applies to transfers between, among or within the major budget <br />categories. All chapges in the approved budget must comply with CJPP policy and <br />requirements in the igrant award, and all portions of the grant contract. Requests for <br />approval of budget iamendments shall be made in time to allow ten working days for <br />staff review and con;sideration. Budget amendments may not be made after May 15 of <br />the annual grant p~riod. Transfers not requiring approval must be reported in regularly <br />required financial reports. <br /> <br />F. Procurement Stand~rds and Procedures: Grantees shall meet the minimum requirements <br />for procurement stan~ards and procedures contained in State law as further limited in this <br />paragraph. All items procured with NCDOCCJPP grant funds must be the property of the <br />Grantee, not any of it~ employees or contractors. All procurement shall be accomplished by <br />obtaining adequate and effective competition to the maximum practic;able extent consistent <br />with the value and sp~cificationof supplies and services to be produced. Publicly advertised <br />procurement with se~led bids and public openings shall be the preferred method. A system <br />of contract administration shall be maintained to assure the following: I) contractor <br />conformity with the *rms, conditions, and specifications of the contract purchase order and <br />2) adequate follow up of all deliveries. The Grantee must maintain procurement records <br /> <br />Page 6---July I, 2005 to June 30, 2006 <br />
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