AG 2004 07 26 - Laserfiche WebLink

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Human Resources Department MEMORANDUM To: From: Date: Board of County Commissioners John Day, County Manager Don Cummings, HR Directo~ July 19, 2004 Subject: Personal Ordinance, Article III Recommended Revision The Personnel Ordinance Article III. The Pay Plan, contains language that can impact the promotion of employees or when their position is substantially reclassified. The ordinance provides for a ten level (approximately 5%) increase or an increase to the entry salary of the new salary grade, whichever is greater. However, permanent salary increases are limited to 10% in a fiscal year and sometimes these changes are more than two grades. In most cases a current employee receiving a four grade promotion would need to be at level 22 or above to meet the 10% limit criteria. This assumes they have not received a merit increase during the current fiscal year. Additionally, a vacant position can be filled by hiring an applicant that is not a County employee at the entry level of a salary Grade. However, promoting a County employee would not be possible because the entry level salary at the new grade would exceed the employee's 10% maximum increase. A position that is substantially reclassified (three grades or more) would result in similar inconsistencies. These reclassifications, while rare, are possible due to changes in duties, qualifications, and/or responsibilities. Two examples follow: A current employee in an Accounting Clerk III position (Grade 58) at DSS applies and is selected for an Accounting Technician position (Grade 62) in Finance. The employee's current pay is Grade 58/Level 8, salary $21,431. The salary for the entry level for the new grade (62/1) is $25,178. This would be a 17.5% increase. 2. A Deputy Shedff, Grade 651Level 16, qualifies and is selected to be a Sergeant, Grade 69. The salary change to 69/1 is $31,361 to $35,437 or 13.0%. I recommend the current language in Article III that reads 'Permanent increases to an employee's salary are limited to a 10% maximum during a fiscal year' be revised to read 'Permanent increases to an employee's salary are limited to a 10% maximum during a fiscal year, except when entering a higher salary grade at the entry level.