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Subject: <br /> <br />Purpose' <br /> <br />Policy' <br /> <br />Procedure: <br /> <br />Blanket Purchase Order <br /> <br />To provide an additional purchasing tool for obtaining purchases when the amount of paperwork <br />involved makes it impractical or impossible to use the regular purchase order procedure. <br /> <br />The Purchasing Agent and Department Head shall work together to use this procedure when it appears <br />to be in the County's best interest. <br /> <br />3o <br /> <br />The Department Head must make a request to the Purchasing Agent (by requisition) providing <br />the following information: <br />a. Name of Vendor <br />b. Maximum amount anticipated to be purchased m during a particular m,~nLh period. <br />c Names of individuals who shall be permitted to place or pick up orders. <br /> <br />The Purchasing Agent will review all requests, and, if in order, will make the necessary <br />arrangements with the vendor. <br /> <br />The criteria for determining when this procedure is considered desirable are: <br />a. The department should be the one responsible for maintenance or repairs. <br />b. Monthly expenditures should average $300 or more over a 12-month period. <br />c. The vendors concerned must be willing to cooperate. <br /> <br />The Blanket Purchase Order issued to the vendor will contain such information as: <br />a. Maximum amount that can be ordered during the fiscal year. <br />b. The department and names of personnel authorized to order or pick-up orders. <br />c. All other information that is normally inserted on a purchase order. <br /> <br />Persons who use this procedure should always refer to the purchase order number issued for a <br />particular vendor when placing orders. <br /> <br />Examples of items which might come under this procedure are concrete, gravel, automotive <br />parts, electrical supplies and building supplies. <br /> <br />15 <br /> <br /> <br />