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and forward it to the Finance Office along with supporting documentation (i.e., copy of <br />prior year invoice or letter from vendor). These agreements will use the same <br />procedures as all other contracts as described in this manual. <br /> <br />CONTRACT ADDENDtIMS <br /> <br />If a contract needs an addendum to the original, the department should complete a <br />NEW Contract Control Sheet with all the current information. The original Contract <br />Number must be included on the new Contract Control Sheet in order to identify which <br />contract is being amended. <br /> <br />TERMINATED CONTI~CTS <br /> <br />If a contract is terminatediprematurely, the department should forward the addendum or <br />other documents indicating termination to the Contract Administrator. A copy of the <br />Contract Control Sheet sl'muld be attached. <br /> <br />The Finance Office can. no{ liquidate valid contracts according to the Local Government <br />Budget and Fiscal Contro~ Act. Proper documentation must be received. <br /> <br />Terminated contracts will be removed from the contract ledger and any remaining <br />encumbrances canceled. <br /> <br /> <br />