AG 2002 01 28 (Regular) - Laserfiche WebLink

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REPRESENTATIONS AND OBLIGATIONS OF CLAIMANT AGENCY CLAIMANT AGENCY hereby designates, appoints, and authorizes CLEARINGHOUSE to process delinquent debts to be submitted to Department. "DELINQUENT DEBT" is'defined to mean a sum that is at least $50 owed to a claimant agency that has accrued through contract, subrogation, tort, operation of law, or any other legal theory regardless of whether there is an outstanding judgment' for the sum. To become a delinquent debt a period of~ 60 days must have elapsed. between the time CLAIMANT AGENCY declares the debt delinquent and the date the delinquent debt is submitted to CI.I=.ARINGHOUSE for collection. CLAIMANT AGENCY shall comply with the provisions of the ACT prior to the submission of a debt to CI.F. ARINGHOUSE for setoff and shall provide CLF. ARINGHOUSE the date of compliance with its debt submission file. CLAIMANT AGENCY shall, upon execution of this agreement file a "participation form" with CLEARINGHOUSE designating a debt setoff coordinator and a debt setoff contact. The debt setoff coordinator shall be the designated local government employee authorized to receive notices and communication from CLEARINGHOUSE to insure that the requirements of this agreement and the 'requirements of the Act are met. The debt setoff coordinator shall supply CLEARINGHOUSE with any and all information that in the opinion of CLEARINGHOUSE is necessary for the proper implementation of this agreement. The debt setoff contact will receive all referrals from debtors. CLAIMANT AGENCY shall use an ASCII file specified by CLEARINGHOUSE to prepare "debt files" and adjustments to debt files that CLAIMANT AGENCY certifies to CLEARINGHOUSE are owed to CLAIMANT AGENCY and that CLAIMANT AGENCY desires to have CLEARINGHOUSE submit to DEPARTMENT for setoff as shown on the attached "File' Layouts for Submission of Debts from CLAIMANT AGENCY to CI.EARINGHOUSE." If, in the opinion of CLEARINGHOUSE, changes to the file format are necessary to carry out this program, CLEARINGHOUSE shall timely notify the CLAIMANT AGENCY. The CLAIMANT AGENCY covenants and agrees that it shall immediately implement -any changes required by CLEARINGHOUSE. Data file structure will mirror requirements of DEPARTNIENT but may include other fields such as date of debt cancellation. CLEARINGHOUSE will organize capability of date and time stamping debt for priority setting. CLAIMANT AGENCY shall transmit a debt file to CLEARINGHOUSE in a method and format acceptable to CLEARINGHOUSE. CLAIMANT AGENCY may choose one of three methods for data transmission: (1) customized software application provided by CLEARINGHOUSE; (2) file transfer protocol; and (3) hardcopy documents (hardcopy will require payment of COSTS of data entry services). F. CLAIMANT AGENCY shall comply with the notice and hearing procedures set forth in G.S. 105A-5 prior to the submission of a debt file to CLEARINGHOUSE. Debt -~'~ Addendum A - 2 I I I I