AG 2002 07 22 (Regular) - Laserfiche WebLink

Home Browse Search

PAGE 6 OF 12 Medicaid, Food Stamps, AFDC, WlC, etc.) should be included when determining whether a single audit is required. The contractor shall furnish the Department with a copy of the independent audit report within 30 days of completion of the report, but no later than nine months after the end of the audit period. Section' 8. Audit and Inspection. The Contractor shall permit and shall require its contractors to permit the Department to inspect all work, materials, payrolls, and other data and records with regard to the Project and to audit the books, records, and accounts of the Contractor pertaining to the Project. The contractor shall maintain all books, documents, papers, accounting records, and such other evidence as may be appropriate to substantiate costs incurred under this Agreement. Further, the contractor shall make such materials available at its office at all reasonable times during the contract period, and for three (3) years from the date of final payment under this Agi'eement, for inspection and audit by the Department's Fiscal Section. Section 9. Purchase of Proiect Equipment. The purchase of. all Project equipment pursuant to this Agreement shall be undertaken in accordance with either of the options in this section: (a) Purchase by the Department. The Department may act as the procurement agency on behalf of the Project, purchasing equipment through the North Carolina Department of Administration, Purchase and Contract Division. (b) Purchase by the Contractor. The Contractor, with the prior written approval of the Department, may purchase Project equipment through a competitive bidding process. The Contractor shall conduct the bidding process in accordance with the provisions of North Carolina G.S. 143-129. The Contractor shall submit Project equipment specifications and bid advertisements to the Department for review and approval prior to submission to prospective bidders to assure that: (1) the Contractor has clearly and accurately described the technical requirements in the bid;