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AG 2002 09 16 (Regular)
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AG 2002 09 16 (Regular)
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Last modified
3/2/2006 5:01:44 PM
Creation date
11/27/2017 11:44:08 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
9/16/2002
Board
Board of Commissioners
Meeting Type
Regular
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E. Submitting to the Office any other plans, repons, documents or other products that the <br />Office may specify; and <br /> <br />F. Submitting to the Office a semi-annual and annual report of the contracted activities of <br />the Contractor on such forms furnished by the Office. <br /> <br />17. Travel: <br /> <br />The Contractor's travel rates and policies formulated and adopted by the governing board shall be <br />applicable in the .performance of activities described in this contract. In lieu of the board <br />establishing 'travel rates and policies, the Contractor agrees not to exceed rates established in State <br />regulations for reimbursement of travel mileage, meals and lodging. <br /> <br />18. Amount of Reimbursement: <br /> <br />The total reimbursement from the Office to the Contractor for provision of services in this <br />contract shall not exceed Fifty-Five Thousand Two Hundred Forty-Eight ($55,248) Dollars <br />Weatherization Assistance Program; CFDA # 81.042 and Fourteen Thousand Nine Hundred <br />Sixty-One ($14,961) Dollars Heating Air Repair and Replacement Program. <br /> <br />There are no matching requirements from the contractor. <br /> <br />19. Payment for Services: <br /> <br />Upon execution of this Contract and upon receipt of a notarized copy of the Contractor's policy <br />addressing conflict of interest in accordance with North Carolina law as required of all private <br />non-profit entities, the Contractor may request and, upon approval by the Division, receive an <br />advance of no more than two months' operating expenses plus start-up expenses approved by the <br />Office. The advance for start up expenses is limited to the amolant to be expended within the <br />two-month period. Monthly payment shall be made based on actual expenditures made in <br />accordance with the approved budget on file with both parties 'and reported on the monthly <br />expenditure report submitted by the contractor. The original expenditure report, DHHS 2481, <br />shall be submitted to the Office Contract Administrator. The Department of Health and Human <br />Services' Controller's Office will analyze the cash needs of the Contractor no less often than <br />every three months. If the Depaxtment determines that the advance exceeds the financial needs of <br />the Contractor based on actual monthly expenditures, the excess advance will be reduced from a <br />subsequent month's expenditure' report/reimbursement. Any excess funds held by the Contractor <br />that are anticipated to be unexpended as of the last day of the contract period shall be refunded to <br />the Office by the Contract ending date. The Contractor shall have up to 60 days for close out, <br />completion and submission of the firtal monthly expenditure report related to this contract period. <br />The Office shall have no obligation for payments based on expenditure reports submitted later <br />than 60 days after termination or expiration of the Contract period. If this Contract is terminated <br />prior to the end of the Contract period, the Contractor is required to complete a fmal accounting <br />report and to return any unearned funds to the Office within 60 days of the contract termination <br />date. All payments are contingent upon fund availability. <br /> <br />20. Audit Requirements: <br /> <br /> <br />
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