AG 2002 09 16 (Regular) - Laserfiche WebLink

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E. Submitting to the Office any other plans, repons, documents or other products that the Office may specify; and F. Submitting to the Office a semi-annual and annual report of the contracted activities of the Contractor on such forms furnished by the Office. 17. Travel: The Contractor's travel rates and policies formulated and adopted by the governing board shall be applicable in the .performance of activities described in this contract. In lieu of the board establishing 'travel rates and policies, the Contractor agrees not to exceed rates established in State regulations for reimbursement of travel mileage, meals and lodging. 18. Amount of Reimbursement: The total reimbursement from the Office to the Contractor for provision of services in this contract shall not exceed Fifty-Five Thousand Two Hundred Forty-Eight ($55,248) Dollars Weatherization Assistance Program; CFDA # 81.042 and Fourteen Thousand Nine Hundred Sixty-One ($14,961) Dollars Heating Air Repair and Replacement Program. There are no matching requirements from the contractor. 19. Payment for Services: Upon execution of this Contract and upon receipt of a notarized copy of the Contractor's policy addressing conflict of interest in accordance with North Carolina law as required of all private non-profit entities, the Contractor may request and, upon approval by the Division, receive an advance of no more than two months' operating expenses plus start-up expenses approved by the Office. The advance for start up expenses is limited to the amolant to be expended within the two-month period. Monthly payment shall be made based on actual expenditures made in accordance with the approved budget on file with both parties 'and reported on the monthly expenditure report submitted by the contractor. The original expenditure report, DHHS 2481, shall be submitted to the Office Contract Administrator. The Department of Health and Human Services' Controller's Office will analyze the cash needs of the Contractor no less often than every three months. If the Depaxtment determines that the advance exceeds the financial needs of the Contractor based on actual monthly expenditures, the excess advance will be reduced from a subsequent month's expenditure' report/reimbursement. Any excess funds held by the Contractor that are anticipated to be unexpended as of the last day of the contract period shall be refunded to the Office by the Contract ending date. The Contractor shall have up to 60 days for close out, completion and submission of the firtal monthly expenditure report related to this contract period. The Office shall have no obligation for payments based on expenditure reports submitted later than 60 days after termination or expiration of the Contract period. If this Contract is terminated prior to the end of the Contract period, the Contractor is required to complete a fmal accounting report and to return any unearned funds to the Office within 60 days of the contract termination date. All payments are contingent upon fund availability. 20. Audit Requirements: