AG 2001 03 26 - Laserfiche WebLink

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31 1, 2001 through J~ne 30, 2002. He stated this was the standard contract the County has with other municipalities and fire districts for ~he collection of ~es. ~e fee will be 1.5 percen~ of all ~es collected. ~ ~I~ of Co~i~on~r. Prevents, seconded ~ ~al~ F~I ~d ~imouely c~ied, the Board a~proved the con=fac= for praising T~ Collection ~ T~ ~s~ssor s~ices for th~ To~ of Midland for ~ p~r~od from July 1, 2001 to ~e 30~ 2002. Th~ Co~ty shall r~ceive pa~nC from the To~ e~al to 1.5 percent of all t~es collec~e~ for the To~, which is net=ed each ~n=h prior =o d~s~ribution. ~' Board authorized the Co~ty M~ager =o si~ ch~ contract on behalf of C~ar~s Co~ty. ~. Cl~ft~ reviewe~ =he proposed contract for the Co~ty to p~de oe~ices associated with ~he 2000 t~ le~ by the To~ of Mi~l~. The contract included the ~ollowing pr~isions: (1) Th~ To~ will ' contract directly with 'th~ soS=ware pr~ider, Co~t, to do pr~ra~ng necessa~ for billing vehicle t=e~ (2) ~e TO~ will h~dle a~l t~ayer diBpuU~s ~d appeals and =he b~lls w~i1 provide info~a=ion, name ~d telephone, Co w~ch calls ~e to be direc=e~ (3) C~ar~s Co~ty w~ll receive rei~urs~ment for all d~recC ~e~ee ~d actual ~ hours for in-house pressing of ~e ~al esCaPe, personal property ~d vehicle =~ data along with the Bc~b~n~ of that data Co make tc ready for billing pu~oses~ (4) The Co~ty will pass alon9 the direct fixed coats for printing t~ bills ~d related pos=age~ ~d (5) The Co~Cy will receive 1.5 percent of all t~es collected for ~e To~. ~e to=al Cost of semites assobtated with =he ~00 ~'billin9 was esCi~=ed a~ $9,000.00, including an satiated pa~ent of $~,000.00 =o Co~t. Mawr D~ Short stated the To~ of Midland w~ts =o le~ a five c~ts (5~) t~ for 2000 in order to receive Powell Bill f~ding ~d other State shared revenues (e.g., local option sales ~d use =~). The To~ is currently operating on f~ds donated by Midl~d Fire ~d Rescue. Mayor Short aske~ the County to provide staff se~ices ~o the To~ at no cost wibh the To~ Co con=tact directly with Cott a~ pay any out-of-pocket e~enses. Mr. clifton ht~hllghted issues associated with ~e To~'s re,est to bill its 2000 =~ le~ using the t~ values as of Janua~ 1, 2000. He ~lained the Co~=y est~lishes its =~ roll as of J~ua~ i of each year. Since ~e To~ did no= exist on J~ua~ 1, 2000, =he Co~y does no~ ~ow who the individual property o~era were at tha~ pein= in time for the To~ of Midl~d. ~. Clifton discussed =he additional work =hat would be re~tred by Co~=y staff, progra~ing work by the software vendor for the vehicle =~ bills ~d =i~ issues related ~o =he =~ billing. There was lengthy discussion ~ou= ~he To~'s plus =o =~ its residence for 2000, the legality of the ~, conce~s ~ou= a ~retroac=ive" t~, =he date of inco~ora~ion (N~e~er 7, 2000), ~d the provision of se~ices Co the citizens of Midl~d. Mr. Clifton pointed out t~t =he CounSy could defer pa~en=a for semites provided ~o the To~ ~=il =he TO~'S fiscal at,ua=ion has i~roved. ~=er di~cuasion, there was general consensus tha~ th~ ~oard did not w~t to retroactively t~ the citizens of Mtdl~d ~d that the Co~ty ~d To~ ~uld ~rk tow~ds a partnership to meet the needs of ~he Midl~d citizens. The Board scheduled a ~rk session wi~h =he Midl~d To~ Council at 6~0 p.m. on Money, Feb~a~ 26, to fu~her discuss =his issue. Staff will review a~ discuss potential se~ice contracts at that time. · Proposed ~nified Development Ordinance and ~.onin~ Maps and Proposed M~--~.'mldum of ~dorst~n~ with Local ~nic~pal~ies - Jonat~ Marshnl~, the s~a=us of the u~fied Development Ordi~ce (~). ~e To~ of Co~ctl est~lished its ~]a~n~n~ Board last week and is jus~ beg~ing consider the propoBe~ ~o. ~so, the ~ S~eertng Co~=tee will continue on a ~a~erly basis. ~ere was dis~ssion re~ar~ng the pr~osed ~0, the work c~ges ~o the ~0. Co~issioner Pr~vette 9reposed tha~ the Boa~ wai~