AG 2001 07 23 - Laserfiche WebLink

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ICABARI US COUNTY] NO~TH CII~O H fl,~ July 23~a Agenda MEMORANDUM TO: Board of Commissioners DATE: July 16, 2001 RE: EXPO PROJECT ACTION ITEMS There are several issues/actions the County Commission will need to address relating to the Expo Project. Pending action(s) of the Board, staffwill act as directed. I. BID PROTEST - BEERS CONSTRUCTION GROUP See: July 1 I, 2001 Letter - Moore & Van Allen See: Bid Process Summary Memo - Ms. Para Dubois Ms. Dubois oversaw the bid opening which was conducted by the project Architect Tim Demmitt. Multi-prime bids were received at 2:00 p.m. but held until 3:00 p.m. Single-prime bids were received at 3:00 p.m. Multi-prime bids were opened first beginning at 3:00 p.m. with single- prime bids opened thereafter. During the time between 2:00 p.m. - 3:00 p.m., staff was in direct contact with Fletcher Hartsell (Raleigh) and Ms. Frayda Bluestein (I.O.G., Chapel Hill) regarding the circumstances involving the Beers Group bid. Actions taken by staffwere in accordance with the legal opinions provided. The Beers Group contends their bids (unopened or verified) were the lowest multi-prime general and single-prime contractor bids. The Beers Group bid for single-prime general contractor could not be considered because it was submitted openly, without an envelope. · The County Commission's options regarding the Beers Group bid protest are: Ao Reject all bids. Direct staff (and the Architect) to re-bid. This will create a two +/- week delay and require a called meeting of the Board to award the bid(s). Reject the Beers Group protest and move forward to award bids. The Beers Group may have held a low bid; and if so, it is regretful they did not submit it as did other bidders (in a timely manner). State laws do not allow local governments much flexibility in the bidding process. Office of the County Manager P.O. Box 707 · Concord, NC 28025-0707 · 704-920-2100 · Fax 704-920-2820 · Charlotte 704-375-0829