AG 2001 08 20 - Laserfiche WebLink

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9. Represent the County on all monitoring visits by the Department of Commerce and prepare necessary responses to Economic and Community Development monitoring reports. l 0. Provide assistance, if necessary, during formal audits to the program. 11. Handle all aspects of Program Close-out, including Advertisement of Public Hearings, preparation of Final Performance Report, and Certificate of Completion. 12. Prepare quarterly status repons on accomplishments and expenditures of the project. 13. Assume all administrative responsibilities for the Department of Commerce program compliance and completion of all activities defined the County Community Development Block Grant Application. HOUSING REHABILITATION ADMINISTRATION-SECTION 1. Prepare all policy documents, including program forms and grant agreements, processing of applications, verification of ownership, verification of income, and eligibility determination. 2. Prepare work write-ups to provide rehabilitation of dwellings to Section 8 Minimum Housing Code Standards and by Department of Commerce Housing Standards. 3. Prepare bid packages to include work write-ups. Advertise, receive bids, and evaluate bids resulting in a Recommendation of Award. 4. Prepare rehabilitation contracts and oversee their execution. 5. Conduct pre-construction conferences and issue Notices to Proceed. 6. Coordinate with local inspections department of the purchase of building permits by Contractor and for inspections required by the department. 7. Provide inspection and construction management of active rehabilitation at least twice weekly. 8. Process pay requests on work satisfactorily completed and coordinate necessary change orders in accordance with County policy. 9. Develop and provide the Homeowner with Simple Home Repairs. I0. Document Owner acceptance of completed rehabilitation. 11. Prepare and record security agreements and document warranty period. 12. Provide form for Memorandum of Contract and Lien and insure its proper recordation. 13. If necessary, recommend enforcement 0fthe Minimum Housing Code, within the project area. This will include Owner verification, inspection for compliance conducting the required hearing and the preparation of required ordinances. The ADMINISTRATOR's services shall not include (1) Appraisals, (2) Legal Services, and (3) Preparation of Audit Reports and/or and other financial documents relating to the project. These services, as required, may be furnished by the ADMINISTRATOR and separately paid for by the OWNER, for a price to be subsequently agreed upon as the need for these services arises, or in the absence of such separate agreement, as specified hereinafter as "additional services", excepting those cases where the OWNER chooses to make direct payment for same. PAYMENT: The OWNER agrees to pay the ADMINISTRATOR for services noted as follows: 1. General Project Administration A lump sum fee of $40,000 II. Housing Rehabilitation A lump sum fee of $20,000 It is agreed by the parties hereto hat the appropriate adjustments in any fixed and/or lump sum payment shall be made in the event that the physical scope of the PROJECT, time for completion, or services required are materially increased or decreased beyond that contemplated at this time. The ADMINISTRATOR shall receive progress payments based on the amount of work performed and documented as submitted to the OWNER by the administrator. Should the ADMINISTRATOR be required to render "additional services" in connection with related work upon the work scope that does not apply, the ADMINISTRATOR shall receive additional eompensati0n for such additional services at the hourly rates as specified on the fee schedule attached as Exhibit "A" for the hours actually worked by the appropriate classification of employee.