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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedures: <br /> <br />Formal Bids <br /> <br />The purpose of the formal bid procedure is to ensure compliance with NC <br />General Statute 143-129 for making purchases with an estimated <br />expenditure of $90,000 or more. <br /> <br />It is the County's policy that all bids estimated at $90,000 or more be <br />processed through the Purchasing Department. <br /> <br />Upon receipt of a requisition form from a department, the <br />Purchasing Agent will do the following: <br /> <br />ao <br /> <br />Prepare specifications, after consultation with the <br />Department Head and proper suppliers. (Department Head <br />should review Appendix B for "Guidelines for Writing <br />Equipment Specifications" before this consultation) <br />Set bid opening date <br />Advertise for bids in a local newspaper and/or by electronic <br />means (i.e. Cabarrus County website) at least seven (7) full <br />days prior to the bid opening date. (actual day advertised <br />not considered when counting seven (7) days) <br />Prepare bid package to consist of the following: Cover Letter <br /> Instructions to Bidders (if applicable) <br /> Bid Specifications (including any special conditions) <br /> Proposal Summary <br /> Plans and Drawings (as necessary) <br />A lead-time of twenty working days is normal. <br />Bids are mailed to bidders, which are shown on bid list <br />prepared by the Purchasing Department. <br /> <br />Upon receipt of the bids from the supplier, the Purchasing Agent <br />will do the following: <br /> <br />ao <br /> <br />Publicly open bids the exact day and time specified in the bid <br />request and advertisement for bids. <br />Bids are read to disclose the following: <br /> 1. Type of Bid Deposit (if required) <br /> 2. Prices and Total Bid <br /> 3. Exceptions to Specifications <br /> 4. Terms <br /> <br />I:-- (o 4 <br /> <br /> <br />