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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedure: <br /> <br />Purchase Contracts <br /> <br />The purpose of this procedure is to establish certain criteria for the <br />processing of County contracts. <br /> <br />It shall be the County's policy that all purchase contracts consist of either a <br />valid purchase order or some other written form. <br /> <br />Contracts for minor construction, the purchase of apparatus, <br />supplies, materials and equipment should originate in the <br />Purchasing Department. A purchase order may suffice as the <br />contract. <br /> <br />For annual contracts originating from the Purchasing Department, a <br />contract (see attached "sample" contracts - Appendix C and <br />Appendix D) form is prepared as deemed necessary signed by the <br />vendor and the appropriate County Official (based upon the <br />Contract Administration Policy limits). The contract includes the <br />contract period, terms, prices and any special provisions. Once a <br />contract is established, all such items must be purchased from that <br />particular contractor. An example of such a contract is General <br />Office Supplies. The Contract Administrator should always be <br />contacted for information regarding this type of contract. Also, a <br />copy of all contracts will be maintained in the Contract <br />Administrator's office. <br /> <br />Contracts for major construction projects or professional services <br />shall originate as determined by the County Manager, with the <br />original submitted to the Contract Administrator for file purposes. <br /> <br />If a department desires to have specific types of contracts exempt, it <br />will be necessary to submit in writing to the Purchasing Agent <br />outlining the justification. Special permission may be granted on a <br />case by case basis. <br /> <br /> <br />