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AG 2001 12 17
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AG 2001 12 17
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Last modified
7/19/2002 4:28:34 PM
Creation date
11/27/2017 11:46:34 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
12/17/2001
Board
Board of Commissioners
Meeting Type
Regular
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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedure: <br /> <br />Placing and Receiving Orders <br /> <br />To describe how, when and where to place orders; what to do upon <br />receiving orders; how to change orders, handle return orders, back orders <br />and how to cancel orders. <br /> <br />It is the County's policy that all orders placed by purchase order be done <br />by the Purchasing Agent. The same shall apply to changing and canceling <br />of orders. Normally, once orders are place, no further follow-up is done <br />unless the Purchasing Agent is advised that the order was not delivered on <br />time. <br /> <br />How to Place an Order <br />To place an order, complete an on-line requisition on the MUNIS <br />Financial System. Describe the item(s) in complete detail giving the <br />quantity, size, color, required features and the estimated time in <br />which the item will be required. When placing an order, one should <br />try to put himself/herself in the place of the receiver to be certain the <br />order can be understood. <br /> <br />When to Place an Order <br />All requisitions must arrive in the Purchasing Department allowing <br />sufficient time for obtaining competitive bids, if applicable. Keep in <br />mind: <br /> <br />Items estimated to cost $5,000 to $89,999 require informal <br />bids. Allow 10 days lead-time. <br />Items estimated to cost $90,000 or more require the formal <br />bid procedure. This requires advertising bids and submitting <br />them to the Board of Commissioners for approval: Allow 20 <br />days or more lead-time. <br />Routine, everyday purchases can normally be processed the <br />same day or next day after they are received in the <br />Purchasing Department. <br /> <br />Where to Place Orders <br />All requisitions approved by a Department Head or their designee <br />will automatically route to the Purchasing Agent via the MUNIS <br />Financial System for processing to a completed purchase order. <br /> <br /> <br />
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