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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedure: <br /> <br />Blanket Purchase Order <br /> <br />To provide an additional purchasing tool for obtaining purchases when the <br />amount of paperwork involved makes it impractical or impossible to use <br />the regular purchase order procedure. <br /> <br />The Purchasing Agent and Department Head shall work together to use <br />this procedure when it appears to be in the County's best interest. <br /> <br />The Department Head must make a request to the Purchasing <br />Agent (by requisition) providing the following information: <br />a. Name of Vendor <br />b. Maximum amount anticipated to be purchased in a particular <br /> month. <br />c. Names of individuals who shall be permitted to place or pick <br /> up orders. <br /> <br />The Purchasing Agent will review all requests, and, if in order, will <br />make the necessary arrangements with the vendor. <br /> <br />The criteria for determining when this procedure is considered <br />desirable are: <br />a. The department should be the one responsible for <br /> maintenance or repairs. <br />b. Monthly expenditures should average $300 or more over a <br /> 12-month period. <br />c. The vendors concerned must be willing to cooperate. <br /> <br />The Blanket Purchase Order issued to the vendor will contain such <br />information as: <br />a. Maximum amount that can be ordered during the fiscal year. <br />b. The department and names of personnel authorized to order <br /> or pick-up orders. <br />c. All other information that is normally inserted on a purchase <br /> order. <br /> <br />Persons who use this procedure should always refer to the purchase <br />order number issued for a particular vendor When placing orders. <br /> <br /> <br />